Executive Assistant — Business Operations
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
Not your standard EA role. Read this first.
We're hiring for the principal of an established, family-owned Australian business — a genuine right-hand role. Yes, you'll own the inbox and run the diary. But if that's all you've done, this isn't your role. We're looking for someone who has repeatedly been handed things outside their job description and delivered them without needing step-by-step instructions.
What you'll actually do
The foundation is executive support done at a high level: managing the CEO's inbox and calendar, drafting correspondence in his voice, coordinating meetings and actions, handling confidential matters with discretion, and supporting personal and family logistics.
On top of that foundation — and this is the part that matters — you'll take on genuine business coordination:
Act as the communication hub between teams across the business in Australia
Support budgeting cycles and pull together sales and performance data for reporting
Coordinate suppliers and service providers, and keep invoices and expenses moving
Track cross-functional projects from kick-off to done — timelines, owners, follow-through
Improve workflows nobody asked you to improve, including with AI and automation tools
When something lands on the CEO's desk that doesn't belong there, it becomes yours to solve.
Who we're looking for
7+ years' experience, with substantial time supporting an executive or business owner directly — offshore experience working for an Australian, US, or UK principal or small foreign business is essential
A track record of scope expansion: hired to do one job, ended up doing three. You'll be asked for specific examples
Excellent written English — you'll be drafting as the CEO, not for him
Comfortable using AI tools (ChatGPT, Claude, Canva) to work faster and smarter
Comfortable with ambiguity: given a loose brief, you ask two smart questions and then execute
Willing to work on a hybrid basis, with regular days at our Makati CBD office (Legaspi Village). This is not a fully remote role — that willingness is non-negotiable
Nice to have:
Experience with Lightspeed or similar business management and point-of-sale systems.
Experience preparing executive briefs, business summaries, and decision-support materials.
Exposure to workflow automation, AI-assisted development, or building simple internal tools.
What we offer
This is genuine employment, not a contractor arrangement — the stability the remote gig roles can't offer:
₱50,000–₱65,000 per month, depending on experience
13th month pay and an annual performance bonus, subject to qualification
HMO coverage
Full statutory benefits - SSS, PhilHealth, Pag-IBIG
Australian business hours: early start, early finish, evenings your own
A principal who will give you real work, real trust, and room to grow into the role this can become
-
Executive Assistant
3 days ago
Makati, Metro Manila, Philippines Ventas Call Center Remote Full-timeCompany: Confidential U.S.-based Insurance AgencyLocation: Remote - PhilippinesSchedule: Full-time | US Pacific business hours | Night shift, PH timeAbout the RoleWe are looking for a Business Operations Analyst to manage revenue forecasting, commission tracking, and carrier contracting for a growing U.S.-based insurance agency.This role turns business and...
-
Executive Assistant
3 days ago
Makati, Metro Manila, Philippines Mava Projects Remote Full-time ₱3 - ₱4 ContractAbout the role This is an Executive Assistant & Business Operations Coordinator role supporting the Director of a Sydney-based residential construction and property development company. You will work across executive assistance, business operations, construction/project coordination, systems development, AI and automation, research and content creation. You...
-
Executive Assistant
3 days ago
Makati, Metro Manila, Philippines M365connect Remote Full-time ₱3 - ₱5 ContractFully remote | Working directly with the CEO | Monthly compensation in USD About Us We are a startup where priorities can change quickly, processes are still developing and several important initiatives often run in parallel. We are looking for someone who enjoys this environment and can bring structure, calm and reliable execution to a busy working day. Our...
-
Executive Assistant
3 days ago
Makati, Metro Manila, Philippines M365CONSULT Remote Full-time ₱2 - ₱4 ContractFully remote | Working directly with the CEO | Monthly compensation in USD About Us We are a startup where priorities can change quickly, processes are still developing and several important initiatives often run in parallel. We are looking for someone who enjoys this environment and can bring structure, calm and reliable execution to a busy working day. Our...
-
Senior Executive Assistant | AI
2 days ago
Makati, Metro Manila, Philippines D2B Remote Full-time ₱558,000 - ₱725,000 ContractPosition: Senior Executive Assistant | AI & Business Operations Salary: Php 50,000 to Php 65,000/monthly Working Hours & Conditions: 9am to 5pm - NZ Working Hours and Holidays Employment: Full Time - Independent Contractor ABOUT THE COMPANY: The company is a leading New Zealand film and content production company, bringing ambitious creative ideas to life...
-
EXECUTIVE ASSISTANT/ BUSINESS ASSOCIATE
3 days ago
Makati, Metro Manila, Philippines Good Games Solutions Pilipinas Inc. Full-timeJob Description This is a full-time, on-site role in Makati City for an Executive Assistant / Business Associate. We are looking for someone presentable, articulate, confident in communication, and quick to adapt. The role involves executive support, business-related tasks, coordination, and general administrative work. Key Responsibilities: • Serve as...
-
makati, metro manila, Philippines VA Desk Full-timeFull-Time Executive VA: Business Operations Support Client Industry: Professional Speaking, Executive Coaching & Professional Development Employment Type: Full-Time (40 hours/week) Work Setup: Remote Client Location: Canada Salary: 50KPHP/Monthly Role Summary We are looking for a highly organized, technically confident, and proactive Executive &...
-
makati, metro manila, Philippines GoLean Health Full-timeJob Description: Executive Virtual Assistant (Customer Experience & Business Operations) Remote | Full-Time | 40 hours/week Rate: $5.50/hour + performance-based increase after 6 monthsTentative Schedule: Tuesday to Saturday, approximately 9:00 AM to 6:00 PM Central Time (overnight hours in Manila). Schedule may be adjusted based on business needs. ...
-
Executive Virtual Assistant
2 days ago
Makati, Metro Manila, Philippines GoLean Health Remote Full-time ₱631,000 - ₱885,000 ContractRemote | Full-Time | 40 hours/weekRemote | Full-Time | 40 hours/weekRate: $5.50/hour + performance-based increase after 6 monthsTentative Schedule: Tuesday to Saturday, approximately 9:00 AM to 6:00 PM Central Time (overnight hours in Manila). Schedule may be adjusted based on business needs.About The RoleWe are hiring an organized, proactive Executive...
-
Executive Assistant
1 day ago
makati, metro manila, Philippines Your Outdesk Solutions Corp Full-timeJob Brief We are seeking an experienced and commercially minded Executive Assistant / Business Manager to provide high-level strategic and operational support directly to the business owner. Operating across multiple dynamic companies, this pivotal role acts as an extension of executive leadership by driving project execution, managing complex business...
