Marketing Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.

Base pay range
$1,100.00/yr - $1,500.00/yr

Administrative & Operational Support:

• Expertly manage and triage the Founder\'s inbox, categorizing, routing, and escalating issues as necessary
• Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
• Maintain and update databases (press lists, vendor lists, etc.)
• Oversee computer and equipment maintenance, management, and procurement
• Manage office including ordering supplies and coordinating maintenance
• Arrange travel, accommodations, itineraries, and related correspondence
• Create and execute detailed expense reports for business trips

Client & Business Development Support:

• Triage and respond to inbound inquiries from potential clients
• Maintain the CRM and ensure accurate daily updates
• Assist in organizing and participating in business development activities
• Send welcome packages to new clients

Communications & Marketing Support:

• Support in updating website and social content created by the team
• Manage and assist online entries for awards
• Reach out to journalists and send press releases
• Research contacts for journalists, events, and other outlets in the best interests of Wedge
• Support founders in press or event initiatives as required
• Assist the Founder in managing the content calendar for social media
• Help coordinate and execute in-house projects such as holiday gifts and events
• Research speaking engagements for the founders
• Research opportunities for new business, including contact information for potential partners

HR & Finance Support:

• Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans
• Draft contracts for employees and freelancers
• Manage sick leave protocols and communications
• Support recruitment processes, including triaging candidate applications
• Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
• Process and manage accounts payable and receivable
• Perform weekly bookkeeping reconciliations

• 4+ years of experience in executive assistance, communications, or marketing
• Must be able to work on Eastern Standard Time (EST)
• Proven ability to communicate effectively and build relationships
• Strong organizational and time-management skills
• Highly motivated, resourceful, and a go-getter mentality
• Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
• Experience with CRM software and sales tools is a plus
• Comfortable working flexible hours when needed

A detail-oriented, highly organized professional who thrives in a fast-paced environment will fit well in this role. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply

• Two weeks of paid time off.
• Training and development programs.
• Work from home.

• Associate

• Full-time

• Marketing

• IT Services and IT Consulting

Manila, National Capital Region, Philippines

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