Executive Marketing

If you love making things run smoothly behind the scenes, thrive on helping leaders operate at their best, and take pride in handling the details that make big opportunities possible — this role was made for you. We’re looking for someone who gets energy from supporting others while managing high‑stakes tasks that truly move the needle. You’ll be the connective force that helps our CEO maximize his visibility and influence — coordinating speaking engagements, awards, partnerships, and key brand moments — all while ensuring our team’s systems and execution run seamlessly. This is a service‑oriented position for someone who finds joy in excellence, takes initiative without being asked, and knows that the smallest details often make the biggest impact. You’ll work closely with both the CEO and his Executive Assistant to ensure Foundation continues to show up on the global stage — while freeing them to focus on the most strategic priorities. Core Responsibilities 1. Speaking Engagements & Outreach Research and identify communities, executive roundtables, marketing associations, and industry groups (virtual and in-person) where leadership can speak. Conduct outreach to organizers to pitch leadership as a speaker, coordinate logistics, and confirm bookings. Maintain a speaker pipeline tracker in Airtable or Notion (with topics, deadlines, contacts, status). Support with presentation prep (bios, headshots, topic descriptions, and talk summaries). 2. Awards Research & Applications Identify relevant marketing, agency, leadership, and entrepreneurship awards (e.g., Content Marketing Awards, Adweek Fastest Growing Agencies, Globe & Mail Growth 500, etc.). Draft and submit award applications, collaborating with Foundation’s leadership and marketing teams for case study materials. Maintain a master list of awards with deadlines, eligibility, and submission criteria. 3. Social Media & Brand Management Support scheduling, posting, and monitoring across LinkedIn, X (Twitter), and Instagram, based on Ross’s content drafts or pre‑approved assets. Manage posting calendar (Notion, Buffer, or Later) and coordinate with design/copy teams for creative assets. Track engagement, performance, and repurpose high‑performing posts into threads, carousels, or email content. 4. Executive Support & EA Collaboration Work closely with Ross’s Executive Assistant to handle complementary tasks: Draft outreach emails, follow‑ups, and reminders. Manage recurring lists (speaking pipeline, award deadlines, media opportunities). Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances. Be a second layer of execution — picking up projects or loose ends that free the EA to focus on higher‑level coordination. Ideal Candidate 2–5 years experience in marketing, communications, PR, or executive assistance. Excellent written communication and organizational skills. Experience using tools like Notion, ClickUp, Google Workspace, and HubSpot (bonus). Comfortable reaching out cold to professional organizations and executives. Proactive, detail‑oriented, and energized by fast‑paced, entrepreneurial environments. Success Metrics Receive a 90%+ satisfaction rating from the CEO, EA, and Marketing team based on quarterly internal feedback on communication, reliability, and quality of work. Demonstrate proactive initiative by identifying and leading at least one process improvement or new opportunity per quarter that enhances visibility or efficiency. Build and maintain an up‑to‑date master database of award timelines, eligibility, and historical submissions to streamline future entries. Consistently maintain a pipeline of 20+ qualified opportunities for speaking engagements, roundtables, or partnerships each quarter. Achieve 3–5 confirmed speaking engagements per quarter that align with Foundation’s brand positioning and target audiences. #J-18808-Ljbffr