Accounting Assistant

Overview

Accounting Assistant Bookkeeper jobs in Mabalacat

Job Description

JOB DESCRIPTION

Position: Accounts Payable Supervisor

Schedule: 8pm to 5am

Set-up: Onsite (Clark, Pampanga)

Company Profile: RadiusPoint was created to innovate the industry as an Expense Management company specializing in Telecom, Wireless, and Utility invoices. Our technology-based software and process-driven solution accelerated the transformation for corporations whether big or small. It is our comprehensive approach to Enterprise Expense Management that consistently reduces costs, increases productivity and delivers predictable, reliable results.

Responsibilities

Processing

• Update Trello at the end or beginning of each week for the next week’s reports.
• Train current and new employees on navigating the software and advise on the processes and policies that are followed in the processing departments.
• Ensure that past dues and disconnect notices are researched and worked in a timely manner to avoid disconnection. Must be same day as received. All disconnect notices should be logged on the “Disconnect notice log.” The papers can be filed in the file cabinet once this check is complete. No one should hold these on their desk unless they are waiting on more information. If there is a problem relay that to management.
• Ensure that all reports are completed and sent to the clients in a timely manner.
• Keep an eye on Trello. If a report is close to due, check on the processor and relay any issues to management.
• Ensure processing team members complete PE tickets weekly.
• Answer processing questions from inhouse and external groups.
• Provide updates as needed on changes, processes or policies. Update RadiusPoint documentation.
• Ensure MACs are created and closed before deadline.
• Ensure missing bill invoices are generated.
• Process invoices as needed.
• Assign missing bills from folder.
• Manage LCCA Past due research report.
• (Backup) Totals for client reports.
• (Backup) Process BBA UK.

Daily Client Reports

• (Backups include Leon, Austen, Daniel)
• National Vision

Coding

• (Backups include Maribel)
• Ensure team members move invoices that require coding to the correct folder.
• Ensure that completed coding requests are updated in the system (meter changes, vendor changes, the addition of a service or phone #, etc.). Follow the new coding workflow. The coding portal should be checked twice a day for new invoices ready to process.
• When coding for new accounts are set up, enter the new account in EL.
• Update account numbers. Submit coding as needed.

Missing Bill

• Manage missing bill team. Tasks to be defined at a later date.

Mail room

• Oversee the mailroom activities and ensure mail is opened in the order of the reports and handed out. Check late afternoon for any remaining mail and relay issues to management.
• Ensure client mail is sent at least once each week. Backup when needed.
• Ensure all same-day scan and attach is completed by 4pm and all other invoices scanned and attached by the 2–3 day turnaround. Check Trello for reports being held up by scanning/attaching.
• Assist as needed; if unavailable, coordinate with others.
• Label invoices with date and place in the appropriate box.
• (Backup) Scanning/attaching
• (Backup) Sorting/opening mail
• Save invoices to the missing bill folder
• Resolve client questions that may come to the inbox

Additional Projects

• Recording/Confirming all processing issues found in new EL.

Training Received

• Processing Training
• National Vision Report Training
• Exceptions Training
• New Account Setup Training
• Scanning and Attaching Training
• Missing Bill Training
• Mailroom Training
• Kone Lease Training
• Submitting Coding Tickets

Benefits

• Company events
• Free parking
• Health insurance
• On-site parking
• Transportation service provided

Schedule

Night shift

Supplemental pay types

• 13th month salary

Ability to commute/relocate

Mabalacat, Pampanga: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s)

• Are you available to start immediately?
• What is your expected salary?

Experience

• Accounts Payable: 3 years (preferred)
• Supervisory: 1 year (preferred)

Shift availability

• Night Shift (preferred)

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