HR Executive Secretary

2 weeks ago

Pasig, Philippines Jollibee Group of Companies Full time

Select how often (in days) to receive an alert: The HR Executive Secretary performs secretarial and administrative services for the HR Head to ensure these functions are cost-effective and contribute to the accomplishment of company objectives. He/she also assists in some HR initiatives and programs. Key Responsibilities: Provide administrative support to the HR Head including encoding memos, letters, reports, meeting notes, and confidential documents Sort and prioritize incoming documents Prepare meeting materials as needed Coordinate and schedule meetings, and prepare pre-work and agenda if required Facilitate provision and collation of needed information Manage the HR Head’s schedule and calendar Prepare and maintain minutes of HR leadership team meetings Monitor progress of division plans/projects and report to Division Head Plan and manage travel arrangements for division-wide programs/events Enforce and lead workplace programs (e.g. 5S, Safety & Security, Emergency Response) Initiate programs that promote team camaraderie (e.g. HR Huddle, celebrations, team events) Manage queries and route them to appropriate offices when necessary Handle communication cascades within the division Prepare and monitor the division budget; reconcile and report budget utilization Maintain proper document filing and timely submission Decide on appropriate level of disclosure for confidential and non-confidential information Other Duties: Deliver tasks with quality and timeliness Perform other jobs or assignments related to expertise for personal or team development and to support department or organizational objectives Job Qualifications: Bachelor’s degree in Human Resource Management or business-related course with above average academic performance At least 2 years of work experience, including at least 1 year of providing administrative support to an executive Must be willing to work in Ortigas, Pasig (Hybrid Work Setup) #J-18808-Ljbffr

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