HR Executive Secretary

4 weeks ago

Pasig, Philippines Jollibee Group of Companies Full time

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The HR Executive Secretary performs secretarial and administrative services for the HR Head to ensure these functions are cost-effective and contribute to the accomplishment of company objectives. He/she also assists in some HR initiatives and programs.

Key Responsibilities:

  • Provide administrative support to the HR Head including encoding memos, letters, reports, meeting notes, and confidential documents
  • Sort and prioritize incoming documents
  • Prepare meeting materials as needed
  • Coordinate and schedule meetings, and prepare pre-work and agenda if required
  • Facilitate provision and collation of needed information
  • Manage the HR Head’s schedule and calendar
  • Prepare and maintain minutes of HR leadership team meetings
  • Monitor progress of division plans/projects and report to Division Head
  • Plan and manage travel arrangements for division-wide programs/events
  • Enforce and lead workplace programs (e.g. 5S, Safety & Security, Emergency Response)
  • Initiate programs that promote team camaraderie (e.g. HR Huddle, celebrations, team events)
  • Manage queries and route them to appropriate offices when necessary
  • Handle communication cascades within the division
  • Prepare and monitor the division budget; reconcile and report budget utilization
  • Maintain proper document filing and timely submission
  • Decide on appropriate level of disclosure for confidential and non-confidential information

Other Duties:

  • Deliver tasks with quality and timeliness
  • Perform other jobs or assignments related to expertise for personal or team development and to support department or organizational objectives

Job Qualifications:

  • Bachelor’s degree in Human Resource Management or business-related course with above average academic performance
  • At least 2 years of work experience, including at least 1 year of providing administrative support to an executive
  • Must be willing to work in Ortigas, Pasig (Hybrid Work Setup)
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