
Brand Compliance
1 week ago
Overview
Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus). Type: Part-Time. Location: Remote.
This is a remote position.
Position SummaryThe Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software, and administrative tools. This individual should be confident working independently while supporting multiple workstreams.
Key Responsibilities- Bookkeeping & Finance: Maintain accurate financial records using QuickBooks; handle monthly reconciliations, expense categorization, and invoice management; track accounts payable/receivable; prepare reports for leadership review.
- Project Management Support: Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation; support coordination with contractors, vendors, and internal stakeholders; track project budgets and deadlines.
- Administrative Tasks: Manage email and calendar scheduling across multiple time zones; coordinate travel arrangements and itineraries; assist in file organization, SOP creation, and task tracking; provide light social media support and content scheduling (as needed).
- Cross-Business Support: Potentially support light admin/bookkeeping tasks for an additional service-based business; adapt to shifting priorities between multiple workstreams with professionalism.
- Strong QuickBooks knowledge; experience with construction or service industry accounting a plus.
- Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar.
- Excellent written and verbal English communication skills.
- Highly organized, detail-oriented, and able to manage multiple priorities.
- Strong work ethic aligned with Filipino cultural values of integrity and reliability.
- College degree preferred.
- QuickBooks
- Build-A-Trend or similar project management software
- Google Workspace (Gmail, Calendar, Drive, Docs)
- Zoom or Google Meet
- Canva or Meta Business Suite (basic social media use)
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