Accounting Assistant

Job Description

(Accounts Payable)
1. Accounts for and audits purchase requisition s, purchase orders and suppliers invoices before processing for payment.
2. Verifies and scrutinizes supporting documents for payment by matching documents of items received against purchase requisitions, purchase orders / contracts and reports any irregularities.
3. Scrutinizes all purchase requisitions/purchase orders as to the completeness of data, proper documentation and competitiveness of price.
4. Sees to it that all purchases and/or disbursements are properly authorized.
5. Prepares vouchers of payment due to suppliers.
6. Accounts for all duplicate copies of check vouchers and ensures that copies are properly filed.
7. Sees to it that all original vouchers are properly filed and kept.
8. Prepares accruals on supplier’s invoices which are not paid within the month.
9. Performs related task that may be assigned by the Chief Accountant.

(Cost Control)
1. Summarizes Storeroom requisition per department (i.e. cost and description of items).
2. Computes cost of bar / kitchen / cafeterias transfer of new material/supplies.
3. Summarizes receiving reports per department.
4. Participates on monthly inventory of Food & Beverages, Proshop, maintenance and general supplies.
5. Summarizes and prepares costing of monthly inventory.
6. Participates in equipment inventory on a quarterly and yearly basis.
7. Computes officer’s and entertainment checks.
8. Conducts spot-checking of F&B at the kitchen, storeroom, buffet food, leftover food on tee houses and other outlets.
9. Reports variances / losses of stocks / equipment and its causes.
10. Reports violations on cost control procedures.
11. Conducts market survey.
12. Summarizes used meal stubs from the cafeteria.
13. Checks and verifies employees ledger records and submit report to HR Department.
14. Performs the duties of the receiving clerk or storekeeper whenever necessary.
15. Performs related task that may be assigned by the Chief Accountant/General Accountant.

Qualifications
Graduate of Bachelor’s Degree in Accountancy or Accounting Technology
Experience in a related field is an advantage
With excellent oral and written communication skills
With analytical thinking
Fresh graduates are welcome to apply
Proficient in MS Office applications;
Good written, verbal and interpersonal communication skills;
Can work under pressure and handle multiple audit assignments;
Must be objective, analytical, systematic and hardworking;
Willing to work in Silang, Cavite.

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