Creative Design

3 weeks ago

Oriental Mindoro Philippines Buscojobs Full time

Overview

The job postings describe executive support roles focused on providing comprehensive administrative support to high-level executives, managing calendars and travel, coordinating meetings, handling confidential information, and enabling productive work environments. The descriptions emphasize collaboration with internal teams and external partners, preparation of reports and presentations, and adaptability to changing priorities. Some listings include additional responsibilities related to design, marketing, compliance, and team leadership within executive support contexts.

Responsibilities (selected consolidations from listings)
  • Provide senior-level executive administrative support.
  • Manage calendars and travel arrangements across time zones, including bookings and visa requirements as needed.
  • Draft and prepare executive-level correspondence, presentations, reports, and related documents.
  • Coordinate materials for meetings (agendas, minutes, presentations) and ensure smooth logistics for internal and external meetings.
  • Assist with coordination of marketing assets for project launches and marketing initiatives.
  • Manage and reconcile expenses, submitting expense reports for reimbursement.
  • Assist in planning corporate events, conferences, and retreats.
  • Conduct research, gather data, and prepare executive-level reports and documentation.
  • Organize and maintain documents and files with easy access.
  • Collaborate with the broader EA network and cover colleagues when needed.
  • Build and maintain relationships with clients and internal colleagues; maintain confidentiality and handle sensitive information with discretion.
  • Be adaptable to changing priorities and last-minute requests while maintaining professionalism.
Qualifications (examples across postings)
  • Bachelor’s degree or equivalent experience preferred; 2–3+ years of executive assistant or VA experience supporting high-level executives (in-country, regional, or global).
  • Strong communication skills across multiple platforms; excellent presentation skills with familiarity in InDesign, Canva, Eloqua; proficient in Microsoft Office and Adobe tools.
  • Tech-savvy, comfortable with AI tools, and able to work across multiple time zones.
  • Ability to handle confidential information discreetly and with diplomacy.
  • Experience with design/marketing is considered an asset in some postings.
  • Proactive, detail-oriented, able to work independently and as part of a team.
Location and Work Arrangements

Locations include on-site or hybrid arrangements (e.g., Taguig, Pasig, Makati, Makati City, Meralco Ave, Pasig; Manila metro area). Some listings specify hybrid work setups with on-site training or initial onsite phases.

Additional roles and notes

Several postings include SME/Executive Support roles, Office Administration positions, and roles requiring coordination with international offices or clients. Some listings mention compliance responsibilities and regional team leadership elements. Several postings include equal employment statements and privacy notices as part of the job information.

How to Apply and Other Details

Many postings invite applicants to apply and note privacy and equal opportunity commitments. Some postings require specific questions or details about experience with international clients and C-suite support, and may list salary ranges and work-hour details.

Important: This consolidated refinement preserves the essence and requirements across the various listings without adding new information.

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