Audit Officer

Specific Duties and Responsibilities Responsibilities include document control, process documentation and improvement, process audit, project management, balanced scorecards, and department administration. The role supports ensuring policies, procedures, and process documentation are accurate, up to date, and compliant across departments. Document Control Prepares and maintains the Document Control Policy, including policies and guidelines on the organization’s policies and procedures manual (which may include, but is not limited to): policies/procedures/guidelines/work instructions/forms template; document control number; revision history; routing process to reviewers and signatories; protocols on use of controlled and uncontrolled copies; policy on requesting copies; lost documents. Prepares and maintains the Policies and Procedures Manual document master list. Safekeeps all original and signed copies of policies and procedures manuals (original and revised). Ensures that all departments have their corresponding copies of approved and updated Policies and Procedures manuals. Assists each department with the preparation of their Policies and Procedures Manual by reviewing each policy draft to ensure compliance with the Document Control Policy, clarity, conciseness, and correct templates. Process Documentation Prepares and maintains the master list of all processes (concurred by each Department Head) that will require written documentation, including the committed target deadline for preparation. Assists each department with the preparation of their “as-is” Policies and Procedures Manual: Interview process owners regarding their processes Prepare the process flowchart Prepare the written draft of the policies and procedures Prepares the process flowchart, routes it for approval, and maintains the signed copies of the process flowchart, updating as necessary. Assists each department with updating their respective Policies and Procedures Manual to reflect changes based on the agreed-upon improved process. Process Improvement Evaluate and assess the “as-is” process to ensure there is sufficient control within the process. Discuss proposed process improvements with the Audit Department Head before presenting to the respective Process Managers. Prepare the improved process map and route for signatures. Ensure written policies and procedures manuals are updated by each Process Owner to reflect the agreed improvements. Process Audit Prepare the annual process audit plan considering a risk-based approach for review and approval by the Department Manager. Prepare audit procedures for the process audit and present for review by the immediate superior/Department Head. Conduct the process audit engagement including: Engagement planning Audit fieldwork (gathering documents and data, audit testing, etc.) Initial report preparation Discussion of findings and recommendations Final report preparation Monitor the committed actions and target deadlines of each department related to audit results. Project Management Prepare and maintain a listing of all projects under BPD, updating as necessary. Prepare individual project plans for long-term engagements using Gantt chart format, updating as necessary. Monitor the completion of each project and promptly inform the Department Manager/Immediate Superior of significant deviations from plans. Balanced Scorecards Assist the Department Head with: Identification of KPIs per section within the Department Evaluation and assessment of KPI performance Maintaining records of KPI performance Department Admin Regularly prepare and submit planned tasks and accomplishment reports to the Department Head/Immediate Superior. #J-18808-Ljbffr