Associate Specialist, Marketing Support

Associate Specialist Marketing Support

Posted 14 days ago

Job Description

Permanent

This is a remote position.

Role Summary

This is a remote position.

This is an execution-focused Marketing Coordinator role, not a creative or strategy-driven one. The position involves the day-to-day execution of marketing activities, focusing on keeping campaigns, events, and content running smoothly. The ideal candidate will be a highly organized, detail-oriented, and reliable self-starter who can work independently with minimal supervision after initial training.

Core Responsibilities:

Content Publishing & Management

• Publish blogs, emails, and social media posts prepared by the Content Strategist (not responsible for writing).
• Manage website updates such as blogs, event information, menus, and banners.
• Set up, update, and manage lists and campaigns within HubSpot.

Reporting

• Prepare and deliver the monthly marketing report by the first Thursday of each month.
• Ensure reporting is accurate, consistent, and clearly documented.

Events & Conferences

• Manage logistics and execution for 2 annual conferences and recurring webinars.
• Responsibilities include vendor coordination, booth/furniture ordering, flights and hotel coordination (with accounts payable), scheduling promotions, and ensuring invoices are processed.
• Double-check details and ensure all deadlines are met.

Vendor & Partner Coordination

• Serve as the point of contact for vendors and event partners.
• Ensure smooth communication, timely delivery of requirements, and proper follow-up.

Process Documentation

• Create personal checklists during training to support independent task execution.
• Keep workflows updated to ensure accuracy and repeatability.

Asset & Sales Support

• Assist with routine updates to sales decks, one-pagers, and other marketing assets.
• Support the Content Strategist with formatting or asset updates as directed.

Financial Documentation

• Record all marketing-related purchases.
• Submit receipts and invoices to the admin team within established timelines.

Requirements

Tools & Platforms

• Use HubSpot, Google Workspace, Canva, project management software, and shared drives.
• Learn and manage vendor portals for event logistics as required.

Expectations

• Work independently after training with minimal supervision.
• Consistently meet deadlines, even when priorities shift.
• Maintain a high level of accuracy and attention to detail.
• Communicate clearly with both internal team members and external partners.
• Contribute to process improvements and efficiency ideas.

Requirements

Must-Haves

• Prior experience in marketing support, events coordination, communications, or administrative roles with marketing exposure.
• Strong organizational and time-management skills; able to handle multiple projects simultaneously.
• Highly detail-oriented, deadline-driven, and reliable.
• Strong written and verbal communication skills (clarity and professionalism are key).
• Comfortable learning new tools and working in project management or reporting systems.
• Self-directed and dependable — able to execute independently once trained.

Nice-to-Have

• Familiarity with CRM systems (HubSpot preferred, but not required).
• Experience publishing content or updating websites.
• Basic Canva skills (editing templates, not design from scratch).
• Experience with Google Workspace and project management software.

Benefits

• Employee Benefits
• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.
• Supplemental Pay Types
• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements

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