Hub Coordinator

2 weeks ago

Las Piñas, Philippines Buscojobs Full time

Job Description

Permanent

This is a remote position.

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time

Position Summary: The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities
  • Bookkeeping & Finance
    • Maintain accurate financial records using QuickBooks
    • Handle monthly reconciliations, expense categorization, and invoice management
    • Track accounts payable/receivable
    • Prepare reports for leadership review
  • Project Management Support
    • Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation
    • Support coordination with contractors, vendors, and internal stakeholders
    • Track project budgets and deadlines
  • Administrative Tasks
    • Manage email and calendar scheduling across multiple time zones
    • Coordinate travel arrangements and itineraries
    • Assist in file organization, SOP creation, and task tracking
    • Provide light social media support and content scheduling (as needed)
  • Cross-Business Support
    • Potentially support light admin/bookkeeping tasks for an additional service-based business
    • Adapt to shifting priorities between multiple workstreams with professionalism
Qualifications
  • Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
  • Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
  • Excellent written and verbal English communication skills
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Strong work ethic aligned with Filipino cultural values of integrity and reliability
  • College degree preferred
Tools You’ll Use
  • QuickBooks
  • Build-A-Trend or similar project management software
  • Google Workspace (Gmail, Calendar, Drive, Docs)
  • Zoom or Google Meet
  • Canva or Meta Business Suite (basic social media use)

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