Bookkeeper for a Marketing Agency in the UK

Job Title: Bookkeeper

Location: Philippines (Remote)

Working Hours: UK Business Hours (9:00 AM – 5:00 PM GMT)

About the Company:

We are a group of three innovative marketing agencies based in the UK, providing leading-edge marketing solutions to a diverse range of clients. As part of our ongoing growth, we are seeking an experienced and detail-oriented Bookkeeper to join our team remotely from the Philippines. This role involves managing the bookkeeping operations across all three businesses, ensuring accuracy, timeliness, and compliance, while working closely with our UK-based teams.

Key Responsibilities:

1. Bank & Account Reconciliations:
   Perform weekly or monthly reconciliations for all accounts, including bank accounts, credit cards, Stripe, and GoCardless accounts. Provide clients with reconciliation reports, detailing uncleared receipts, payments, and any unidentified transactions or errors. Suggest actions for any old reconciling items and address discrepancies promptly.
2. Invoice Management & Billing:
   Ensure that invoices for all businesses are issued in a timely manner, hitting the billing deadlines consistently. Review all invoices to ensure they are correctly attached to the appropriate projects and that no discrepancies exist. Confirm that all accounts payable invoices have been properly approved before processing.
3. Daily Transaction Recording:
   Accurately record all daily financial transactions, including sales, invoices, receipts, and payments, into the accounting system.
4. Financial Reporting:
   Prepare and deliver key financial statements, including income and payment statements, and profit and loss accounts, ensuring accuracy in all reporting. Run the Aged Debtors report after all banks have been fully reconciled to ensure visibility on outstanding client payments.
5. Accounts Payable & Receivable Management:
   Ensure that all accounts payable (AP) invoices are processed and approved in a timely manner, keeping track of vendor payments. Maintain accounts receivable records, ensuring client payments are recorded accurately and on time.
6. Tax Compliance & Reporting:
   Fill out relevant tax forms and liaise with accountants to ensure compliance with UK tax regulations. Update the accountant with any potential bad debt provisions as soon as they are identified.
7. Month-End Close:
   Complete month-end closing procedures by reconciling all accounts and ensuring that financial records are up to date.
8. Client Communication:
   Maintain timely and professional communications with clients on financial matters, including clarifications on reconciliations, invoices, or other financial queries.
9. Software & Systems Management:
   Use accounting systems such as Xero, Dext, and ApprovalMax for processing transactions, managing invoices, and ensuring financial data is up to date.
10. Confidentiality & Data Security:
    Handle all commercially sensitive and valuable financial information with the highest level of confidentiality and security.

Qualifications & Requirements:

• Proven experience as a bookkeeper, preferably with experience managing finances for multiple businesses or clients.
• Familiarity with UK accounting practices and tax regulations is highly preferred.
• Strong proficiency in Xero and Dext accounting software.
• Excellent attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
• Strong communication skills, with the ability to work effectively with clients and internal teams remotely.
• Ability to work UK business hours (9:00 AM – 5:00 PM GMT).
• Ability to work independently while managing time efficiently.