Senior Operations Assistant

Job Description - Senior Operations Assistant (26936)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Human and Social Development Sector Cluster (SD3-HSD) within the Sectors Department 3 (SD3). You will be based at our Headquarters in Manila, Philippines.

You will report to a designated technical international staff and officer (senior/principal/lead, as applicable).

Your Role

As a Senior Operations Assistant, you will provide operational support to SD3-HSD activities. You will also provide operational support in project administration, project processing activities related to loans, grants, and technical assistance (TA) projects, database management, and knowledge management.

You will:

• Support the preparation of necessary loan, grant, and TA documents such as concept notes, Reports and Recommendation of the President, TA reports, project and TA completion reports, and ensure that these documents comply with the ADB Handbook of Style and Usage and latest templates. Coordinate and monitor the processing of the team's TAs and coordinate with other staff to ensure updating of SovOps records.
• Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors.
• Support the activities related to programming, processing, and administration of TAs and/or loan/grant projects such as selection of consultants, processing of claims and contract variations, and preparing internal memos, TA and project completion reports, and back-to-office reports under the guidance of the international staff and/or project officer.
• Regularly check the SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation. Using these systems and other available IT tools and ADB apps, collect, compile and analyze relevant information and data related to the team/office/department to produce routine and/or ad hoc statistics/reports as instructed.
• Support mission preparation in accordance with ADB procedures
• Handle event organization and knowledge management including internal and external communications.
• Provide back-up support to other operations assistants in the latter's absence or relieve other operations assistants, as necessary.
• Assist on the application/interpretation of work procedures, guidelines, and formats to other junior operations assistants.
• Perform other duties that may be assigned by the supervisor.

You will need:

• Bachelor's degree in finance, business administration, public administration, community development, education, public health, or related disciplines.
• At least 5 years’ relevant professional experience, preferably in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in ADB and similar multilateral development banks, and proficiency with computer-based applications.
• Good interpersonal and cross-cultural skills.
• Preferably a sound understanding of ADB and similar multilateral development banks procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.
• Excellentcommandin oral and written communication skills in English
• Please refer to the link for ADB Competency Framework for TL2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Relocation (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determine