Accounts Receivable and Admin Clerk

4 days ago

Quezon City, Philippines Acquire Intelligence Full time

Join to apply for the Accounts Receivable and Admin Clerk role at Acquire Intelligence .

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world

Job title: Accounts Receivable & Admin Clerk

Department: Administration

Reporting to: Financial Controller

Location: Quezon City, National Capital Region, Philippines

Direct reports: No supervisory duties

Position summary: This role maintains the accounts receivable function, including generating invoices and statements, running aged reports, contacting customers about outstanding invoices, end-of-month reminders, credit insurance, PPSR registrations, general enquiries and customer portals.

Team and values: Staff are expected to promote the company vision, values, and code of conduct, and to act professionally with customers, suppliers and colleagues. All duties should be performed in line with relevant legislation and Perkal’s safety procedures.

Qualifications

Essential criteria

  • Experience in an administrative position
  • Experience in an Accounts Receivable system
  • Exposure to an integrated ERP system

Competencies (knowledge, skills and behaviours)

  • Basic reading, writing and arithmetic skills
  • Accurate typing and data entry
  • Strong administration skills – organized, thorough, systems-oriented with attention to detail
  • Proficiency in Microsoft Word, Outlook and Excel
  • Professional verbal and written communication
  • Ability to work autonomously and in a team
  • Proactive, punctual and reliable
  • Good stakeholder/client relations
  • Ability to prioritize work

Main activities and responsibilities

  • Generate invoices and statements as requested
  • Run Aged Trial Balance reports
  • Contact customers regarding outstanding invoices
  • Send first payment requests and follow-up reminders for overdue accounts
  • Send credit hold emails as directed
  • Send End of Month reminder emails
  • Manage credit insurance processes and PPSR registrations via the NCI portal as requested
  • Maintain and review current PPSR registrations
  • Respond to general inquiries in the AR email
  • Access and use customer portals
  • Provide backup for Accounts Payable and data entry for project work

Recordkeeping and system work

  • File and archive information for easy retrieval
  • Assist with reports via basic analysis and research
  • Maintain confidentiality and discretion

OHS/Quality/Environment

  • Know relevant work documents and instructions
  • Know company policies
  • Comply with work processes, procedures and JSA’s
  • Report hazards, near misses and injuries
  • Take corrective action within position authority to prevent non-conformities
  • Act professionally with customers, suppliers and staff in line with OH&S/Quality & Environmental policies

Behavioural expectations

  • Communicate in a solutions-focused, professional manner; able to work under pressure
  • Respect EEO and anti-discrimination laws
  • Represent the organization proactively and responsibly
  • Perform responsibilities with honesty and integrity
  • Collaborative teamwork with conflict resolution skills
  • Engage in constructive team discussions with respect for individuals

Key information

Seniority level: Entry level

Employment type: Full-time

Job function: Accounting/Auditing and Finance

Industries: Outsourcing and Offshoring Consulting

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