Executive Virtual Assistant
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Summary: We seek a Virtual Assistant to join our fast-growing team and play a pivotal role in joining our Solutions team. Our Solutions team provides essential support that enhances and contributes to organizational focus and effectiveness. The Solutions team plays a crucial role in researching, developing, and implementing efficient solutions for our entire company.
The Virtual Assistant will report directly to our Director of Executive Solutions and will help oversee some of the day-to-day work that is required to keep our team running efficiently. The team moves fast as we grow. We seek someone who thrives in the unknown and is thrilled to learn that no two days look the same.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Support the Director of Executive Solutions in overseeing the emails and calendars of the CEO
Implement and oversee Outlook rules for email management
Creating new contacts in Outlook
Research, book, and finalize travel for Executives
Register executives and team for events and conferences
Posting approved social media content on behalf of members of the executive team
Work with Office Solutions Manager to order office and technology supplies
Assist the Office Solutions Manager with new hire setup tasks
Send onboarding gifts to clients as well as gifts to referral partners
May assist with social media posting, and updating website with new staff
Assist in larger scale team projects as needed
Complete one-off projects as assigned
Pivoting and prioritizing tasks to meet changing needs daily
Other duties as assigned
Key Qualifications:
Minimum 4 years’ experience working in a VA position, including 2 years working with a US company
Proficient in Microsoft Office products including Word, Excel, PowerPoint, SharePoint and Outlook
Experience with HubSpot preferred
Must be flexible and adaptable to meet the needs of our growing team
Fluency in English writing and speaking
Tech savvy, able to learn new apps quickly
Must be able to communicate well electronically and verbally
Strong organizational skill and attention to detail
Demonstrated history of working US hours
Able to multi-task and support a fast-moving company
Shift / Hours:
Monday Friday in one single shift,8:00 PM PHT 5:00 AM in PHT (during DST) or 9:00 PM PHT 6:00 PM in PHT (outside of DST).
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