Associate, Vendor Management/Philippines

3 weeks ago

Manila, Philippines Circles Full time

Overview

Location: Manila, National Capital Region, Philippines

Circles is seeking a strategic and detail-oriented Vendor and Contract Manager with a specialization in Technology Spend Management . This role manages the lifecycle of vendor relationships, negotiates and administers IT-related contracts, and optimizes technology spend across the organization. The ideal candidate will have strong analytical, negotiation, and stakeholder engagement skills, with a thorough understanding of IT procurement, SaaS contracts, and vendor performance management.

Responsibilities
  • Vendor Management
    • Establish and maintain strategic relationships with technology vendors and service providers.
    • Develop and implement vendor performance and risk management frameworks.
    • Monitor vendor compliance with contract terms, SLAs, and KPIs.
    • Facilitate regular vendor reviews and business reviews.
  • Contract Lifecycle Management
    • Lead contract negotiations and renewals, ensuring favorable terms and risk mitigation.
    • Draft, review, and manage contracts for software, hardware, cloud services, consulting, and telecom.
    • Coordinate with legal, compliance, and finance teams to ensure contract alignment with organizational policies.
    • Maintain a centralized repository of vendor agreements and contract data.
  • Technology Spend Optimization
    • Analyze IT spending patterns to identify cost-saving opportunities.
    • Support budgeting and forecasting for IT spend categories.
    • Collaborate with IT, Finance, Legal, and other stakeholders to align purchasing strategies with business goals.
    • Track software license usage to prevent overages and ensure compliance.
  • Governance and Risk Management
    • Ensure procurement practices adhere to regulatory, legal, and internal policy requirements.
    • Conduct due diligence and risk assessments for new and existing vendors.
    • Support audit requests and data analysis related to vendor and contract management.
Qualifications
  • Education and Experience
    • Bachelor’s degree in Business Administration, Information Technology, Supply Chain, or a related field.
    • 5+ years of experience in vendor or contract management, preferably in IT or technology services.
    • Strong understanding of SaaS, IaaS, PaaS licensing models, cloud services, and IT infrastructure.
  • Skills and Competencies
    • Proven negotiation and contract management skills.
    • Deep knowledge of technology procurement processes and tools.
    • Ability to interpret complex contract terms and conditions.
    • Experience with vendor management tools (e.g., SAP Ariba, Coupa, ServiceNow, or similar).
    • Strong analytical skills and proficiency in Excel or other spend analytics tools.
    • Excellent interpersonal, communication, and stakeholder management skills.
  • Preferred Qualifications
    • Professional certifications (e.g., CPM, CPSM, ITIL, or equivalent).
    • Experience in global vendor management or working in a multinational environment.
    • Familiarity with data privacy, cybersecurity, and third-party risk standards.
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