Executive Assistant

4 weeks ago

Metro Manila Philippines Fresh Prints Full time

Overview

About the Client: Founded in 1971, Swimline and the Schwimmer family have built a world leader in the production of pool liners, pool toys, pool maintenance, and watersports equipment. Swimline is a family company that puts customers' needs first while delivering high-quality products and helping families make memories on the water. We are currently seeking a highly detail-oriented Executive Assistant (EA) to support two senior leaders across a variety of operational, research, and reporting functions. This role goes beyond calendar and inbox management and involves working with data, automating workflows, and driving process efficiency.

Responsibilities
  • Serve as a right-hand support to two executives across day-to-day priorities involving data, operations, and process improvement.
  • Track and manage data from various sources, including Amazon, Shopify, and internal systems, to generate insights and business reports.
  • Create and maintain Excel-based reports and dashboards with accuracy—comfortable manipulating columns, formulas, and large data sets.
  • Enter data into pre-designed templates to support sales, marketing, and inventory dashboards.
  • Conduct online research for product and pricing analysis—including MAP monitoring, competitor tracking, and industry trends.
  • Draft and document Standard Operating Procedures (SOPs) in Word to standardize workflows across teams.
  • Support automation of recurring tasks—experience with AI automation tools (e.g., Zapier, ChatGPT, Notion AI) is a strong plus.
  • Assist with executive calendar management, scheduling, and coordination of meetings.
  • Occasionally support marketing teams with content uploads (images, basic SEO) on websites or social media.
  • Participate in candidate research and assist with interviews as needed for recruitment efforts.
What We're Looking For
  • At least 2 years of relevant experience in an EA, operations, or data-driven admin role.
  • Advanced Excel skills are essential—you should be confident in data analysis, pivot tables, and formula-based reporting.
  • Strong proficiency in digital tools including Google Search, Amazon, Shopify, Outlook, Teams, and Microsoft Word.
  • A proactive, process-oriented mindset with a high degree of ownership and organizational rigor.
  • Ability to manage multiple projects with excellent attention to detail and follow-through.
  • Strong communication skills—written and verbal—with the ability to interact professionally with internal teams and external partners.
  • Experience with AI tools or automation software is a big advantage.
Compensation & Benefits
  • Competitive salary.
  • Opportunities for growth and advancement within the company.
  • Ongoing professional development and training opportunities.
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