Bookkeeper/ Ar/Ap Role

Accounts Payable Supervisor (Night Shift - Onsite)

Posted today

Job Description

JOB DESCRIPTION

Position: Accounts Payable Supervisor
Schedule: 8pm to 5am
Set-up: Onsite (Clark, Pampanga)

Company Profile : RadiusPoint was created to innovate the industry as an Expense Management company specializing in Telecom, Wireless, and Utility invoices. Our technology-based software and process-driven solution accelerated the transformation for corporations whether big or small. It is our comprehensive approach to Enterprise Expense Management that consistently reduces costs, increases productivity and delivers predictable, reliable results.

Responsibilities

• Processing: Update Trello at the end or beginning of each week for the next week’s reports.
• Train current and new employees on navigating the software and advise on the processes and policies that are followed in the processing departments.
• Ensure that past due invoices and disconnect notices are researched and worked in a timely manner to avoid disconnection. Must be same day as received. Disconnection notices should be logged on the “Disconnect notice log.” Papers can be filed after review. Do not leave items on desks; relay issues to management as needed.
• Ensure that all reports are completed and sent to clients in a timely manner. Monitor Trello; if a report is nearing its due time, check with the processor and relay any problems to management.
• Ensure processing team members complete PE tickets weekly and answer processing questions from in-house and external groups.
• Provide updates on changes, processes, or policies and update RadiusPoint documentation.
• MACs are created and closed before deadline; missing bill invoices are generated; invoices are processed as needed; assign missing bills from folders.
• Manage LCCA past-due research report; (backup) totals for client reports; (backup) process BBA UK.

Daily Client Reports

• Backups include Leon, Austen, Daniel; National Vision

Coding

• (Backups include Maribel) Ensure team members move invoices requiring coding to the correct folder and that completed coding requests are updated in the system (meter changes, vendor changes, addition of a service or phone #, etc.).
• Please follow the new coding workflow. The coding portal should be checked twice a day for new invoices ready to process.
• When coding for new accounts, enter the new account in EL; update account numbers and submit coding as needed.

Missing Bill

• Manage missing bill team. Tasks to be defined at a later date.

Mail Room

• Oversee mailroom activities and ensure mail is opened and handed out in order. Check late afternoon for items left in the mailroom and relay issues to management.
• Ensure client mail is sent at least once per week. Backup when needed.
• Ensure same-day scan and attach is completed by 4pm and all other invoices are scanned and attached within a 2–3 day turnaround. Check Trello for any reporting delays due to scanning/attaching. Some days mail arrives with scanning/attaching needed simultaneously.

Check for assistance needs; if unavailable, identify a backup. Ensure invoices are labeled with date and placed in the appropriate box. (Backup) Scanning/attaching; (Backup) Sorting/opening mail; Save invoices to the missing bill folder; assign any client questions that may come to the inbox.

Additional Projects

• Recording/confirming all processing issues found in new EL.

Training Received

• Processing Training
• National Vision Report Training
• Exceptions Training
• New Account Setup Training
• Scanning and Attaching Training
• Missing Bill Training
• Mailroom Training
• Kone Lease Training
• Submitting Coding Tickets

Benefits

• Company events
• Free parking
• Health insurance
• On-site parking
• Transportation service provided

Schedule: Night shift

Supplemental pay types: 13th month salary

Ability to commute/relocate: Mabalacat, Pampanga: Reliably commute or planning to relocate before starting work (preferred)

Experience

• Accounts Payable: 3 years (preferred)
• Supervisory: 1 year (preferred)

Shift availability: Night Shift (preferred)

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