Real Estate Administration

4 weeks ago

Southern Manila District, Philippines ClearDesk Full time

Overview Join ClearDesk as a Real Estate Administration & Maintenance Specialist – a fully remote, U.S.-based role that blends lease administration, maintenance coordination, vendor relations, and marketing support. You’ll keep operations running smoothly while helping grow our real‑estate team with creativity and precision. Responsibilities Handle end‑to‑end lease administration: prepare, review, and send agreements, addendums, and extensions via DocuSign. Track and close maintenance work orders: assign vendors, monitor progress, and provide status updates to tenants and owners. Serve as the primary point of contact for tenants, owners and vendors through email, phone (Dialpad), and text. Maintain and organize HOA documents and notices in Dropbox, forwarding communications promptly. Support owner and tenant relations by addressing inquiries, escalating urgent issues, and following up until resolution. Coordinate lease renewals and document collection, ensuring deadlines are met. Create targeted social media posts aligned with business goals to attract new property‑management clients. Monitor industry tools and identify opportunities to improve processes; adopt new features or integrations that increase efficiency. Maintain accurate records across systems: Dropbox, DocuSign, MLS, Zillow, CAR forms, Microsoft Suite. Use time‑blocking methods to stay focused on core tasks such as maintenance tracking, lease follow‑ups, and owner communications. Qualifications Experience in real estate support, lease administration, or property management. Proficiency with DocuSign, AppFolio, Dropbox, and Microsoft Suite. Excellent written and verbal communication with tenants, owners, and vendors. Self‑managed, tech‑savvy, and comfortable working remotely. Detail‑oriented, proactive, and adept at juggling multiple tasks. Creative mindset; able to support marketing through social‑media content and process improvements. Willing to work in a U.S. time‑zone schedule. Required technical setup: at least a 720p HD webcam; primary internet ≥25 Mbps; backup laptop, internet device, and power source; main computer with Intel Core i5 (or equivalent) and 8 GB RAM; backup computer with Intel Core i3 and 4 GB RAM. Why ClearDesk? At ClearDesk we believe work should be meaningful, even from home. We offer: Competitive, timely pay. Prepaid HMO coverage. Training, tools, and honest feedback to help you grow. A culture that celebrates your wins and truly cares about your well‑being. Important Reminder ClearDesk does not request monetary payments or fees during the hiring process. If you encounter any request for payment, please disregard it and report to us. Ensure all communication comes from @cleardesk.com or @cleardeskteam.com. Apply Now Ready to make an impact? Apply now and start your journey with ClearDesk. #J-18808-Ljbffr

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