Store Supervisor Pampanga Area

Overview

Position: Accounts Payable Supervisor

Schedule: 8pm to 5am (Night shift)

Set-up: Onsite (Clark, Pampanga)

Company Profile: RadiusPoint was created to innovate the industry as an Expense Management company specializing in Telecom, Wireless, and Utility invoices. Our technology-based software and process-driven solution accelerated the transformation for corporations whether big or small. It is our comprehensive approach to Enterprise Expense Management that consistently reduces costs, increases productivity and delivers predictable, reliable results.

Responsibilities

• Processing – Update Trello at the end or beginning of each week for the next week’s reports.
• Train current and new employees on navigating the software and advise on the processes and policies that are followed in the processing departments.
• Research and address past dues and disconnect notices in a timely manner to avoid disconnection; same-day handling required. Log disconnect notices on the “Disconnect notice log.” Files can be stored in the file cabinet after checks are complete. Do not hold these documents on desks.
• Notify management of problems; ensure that all reports are completed and sent to clients in a timely manner. Monitor Trello for approaching due times and check with the processor if an issue arises.
• Ensure processing team members complete PE tickets weekly and respond to processing questions from in-house and external groups. Provide updates on changes, processes, or policies and update RP documentation.
• Ensure MACs are created and closed before deadlines; ensure missing bill invoices are generated; process invoices as needed; assign missing bills from folders; manage LCCA Past due research report; back-ups for client reports totals and for processing UK coding (BBA UK).

Daily Client Reports

• Backups: Leon, Austen, Daniel
• National Vision

Coding

• Backups include Maribel
• Ensure team members move invoices requiring coding to the correct folder and that completed coding requests are updated in the system (meter changes, vendor changes, addition of a service or phone number, etc.). Follow the new coding workflow. The coding portal should be checked twice a day for new invoices ready to process.
• When coding for new accounts, set up the new account in EL. Update account numbers and submit coding as needed.

Missing Bill

• Manage missing bill team and define tasks at a later date.

Mail Room

• Oversee mailroom activities and ensure mail is opened and distributed in order of reports. Check late afternoon for remaining items and escalate to management if needed.
• Ensure client mail is sent at least once per week. Backup coverage as needed.
• Ensure that all same-day scan and attach tasks are completed by 4pm and other invoices are scanned and attached within a 2–3 day turnaround. Check Trello for any delays in scanning/attaching.
• Label invoices with date and place in the appropriate box. Backup: scanning/attaching and sorting/opening mail. Save invoices to the missing bill folder. Assign client questions received in the inbox.

Additional Projects

• Recording/Confirming all processing issues found in new EL.

Training Received

• Processing Training
• National Vision Report Training
• Exceptions Training
• New Account Setup Training
• Scanning and Attaching Training
• Missing Bill Training
• Mailroom Training
• Kone Lease Training
• Submitting Coding Tickets

Benefits

• Company events
• Free parking
• Health insurance
• On-site parking
• Transportation service provided

Schedule

• Night shift

Supplemental pay types

• 13th month salary

Ability to commute/relocate

• Mabalacat, Pampanga: Relocation or reliable commute before starting work (preferred)

Application Questions

• Are you available to start immediately?
• What is your expected salary?

Experience

• Accounts Payable: 3 years (preferred)
• Supervisory: 1 year (preferred)

Shift Availability

• Night Shift (preferred)

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