Hub Coordinator

Administrative & Office Management Executive (47684) – Posted today

Job Description

【Responsibilities】

・Oversee office administration, including general affairs, HR, accounting, and secretarial tasks

・Support Japanese expatriates and visitors with travel, logistics, and office coordination

・Assist with payroll processing, compliance reporting, and labor law requirements

・Manage confidential information with professionalism and discretion

・Coordinate with government agencies (tax, labor, etc.) and external service providers (law firms, accounting firms, consultants)

・Prepare and maintain reports, records, and documentation for smooth office operations

・Contribute to procedures and requirements related to the future local incorporation of the office

MUST

・Proven experience in administration, HR, payroll, accounting, secretarial support, or office management

・Familiarity with Philippine labor law, payroll processing, and statutory reporting requirements

・Strong organizational skills with the ability to handle confidential information responsibly

・Proactive and independent, with the ability to drive tasks without constant supervision

・Effective communication skills in English and Filipino

・Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Retail Sales and Office Management Staff

Posted today

Job Description

VIA DURINI is currently looking for Retail Sales and Office Management Staff

DUTIES AND RESPONSIBILITIES:

• Be the Point of Contact for the showroom in the absence of the MD or any Senior Sales team member. Take down general information for all walk-in clients, assist, and greet them.
• Assist with the Sales team for the preparation of presentations, proposals, and quotations. Assistance during job/site visit if needed.
• Assist Sales team identify new clients through various lead generation methods such as cold calling, topline research on social media, yellow pages, or other methods of gaining contact information of companies relevant to the industry
• Organizing filing of records: sales invoice, check and cash vouchers, delivery receipts, etc ensuring confidentiality at all times.
• Maintain and update the inventory of the showroom. Create requests of needed supplies.
• Manage petty cash system.
• Document daily administrative tasks; maintain the record and files.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information.
• Manage and record all incoming and outgoing documents.
• Maintain training records and databases to track participant attendance, feedback, and completion.
• Manage employee records (201 file) and provide support to the Office Management team on new hire onboarding, terminations, and updating employee information in database.
• Provide HR-related support such as recruitment, monitor and manage employee time off request, payroll processing, employee benefits.
• Escalate any employee inquiries regarding HR policies, benefits, and other HR-related matters to the Office Management team.
• Provide administrative functions and perform other duties and related activities as assigned by the President/MD.

QUALIFICATIONS:

• Bachelor's degree in Business Management, Architecture, Interior Design, or related field.
• At least 2 years of experience in sales is preferred, but fresh graduates with a strong interest in sales are encouraged to apply.
• Ability to develop and maintain positive relationships with colleagues, clients, and stakeholders.
• Working knowledge of the high-end furniture or real estate market in the Philippines is a plus.
• Must have a high degree of initiative, independence and flexibility with the ability to think out of the box.
• Must be fluent in English with strong verbal and written communication skills.
• Time management and organization - use a variety of organization methods, including calendar management to handle multiple projects.
• Ability to work independently and prioritize tasks effectively with strong problem-solving skills, detail-oriented, with a can-do attitude.

Initial Interview:

Final Interview:

• 2302 Chino Roces Ave. Ext. Makati City (Via Durini)

Walk-in applicants are accepted between 9AM to 1PM at Quadrotiles Building. Look for HR Christine.

Job Type: Full-time

• Additional leave
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have a background/experience with sales, operations, and HR?

Education:

• Bachelor's (Preferred)

Language:

Posted today

Job Description

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The Vendor Ecosystem Management Office (VEMO) Governance Manager is responsible for the oversight and management of major governance forums and ensuring major supplier contractual commitments and outcomes are tracked and optimised, in accordance with the firm's overarching strategy. The ideal candidate will have a strong background in vendor management, risk management, and process optimization, as well as excellent negotiation and communication skills.

The opportunity

Would you like to work for a global leader in Assurance, Tax, Transaction and Consulting Services with over 400,000 people around the world? Would you like to be part of a global Supply Chain Services team that employs innovation and technology to disrupt the status quo and generate business value? Would you like to play a role in building a better working world every day? If so, you will want to read this.

Your Key Responsibilities

• Work with key stakeholders to measure supplier performance and take appropriate actions to support successful and quality delivery. Ensuring best practices are shared with key partners for future design
• Manage key VEMO (Vendor Ecosystem Management Organization) governance activities, inclusive of VTOC (Vendor Technology Oversight Committee) and SGRB (Software Governance Review Board)
• Ownership of major G360 Supplier escalations related to delivery. Taking ownership of key issues and escalations through to resolution
• Implementation and oversight of regular preferred vendor status reviews
• Work with EYT (EY Technology) to ensure control and value is gained from the G360 strategy and approach.
• Collaborate with stakeholders to ensure strategy and approach are aligned with EYT operate model and vendor selection
• Develop and maintain strong working relationships with other EYT functions and customers to expedite solutions and resolutions
• Define and develop core success criteria for VEMO
• Measure VEMO performance criteria and develop performance metrics improvement process
• Monitor deal outcomes of G360 account base. Ensure contractual and non-contractual (i.e. LOI) 360 commitments are tracked with both EY and supplier.
• Conduct monthly deal outcome reviews with G360 account teams and monitor performance and identify obstacles and resolutions
• Manage risks associated with supplier relationships, including monitoring the financial stability of suppliers and developing contingency plans.
• Establish a scalable and flexible VEMO operational success framework that elevates EY's third-party vendor management capabilities

Skills And Attributes For Success

The role will require strong interpersonal skills with the ability to influence within teams and indirectly across the EY organization.

To qualify for the role you must have

• Minimum of 3-5 years of experience in vendor management, procurement, or a similar role.
• Strong relationship management and contract management skills.
• Excellent communication and interpersonal skills, with the ability to manage and influence stakeholders at all levels.
• Analytical mindset with strong problem-solving abilities.

Ideally, you'll also have

• Ability to analyze data, prepare reports, and present findings to senior leadership.
• Demonstrated leadership capabilities with the ability to indirectly manage cross-functional teams.
• Strategic thinker with a focus on continuous improvement and operational excellence.
• Thrive on a culturally diverse, global team.

What We Look For

EY is looking for a self-motivated, collaborative executive with supplier governance experience and a passion to drive towards continuous improvement and build long-term relationships.

What We Offer

As part of this role, you'll work in a highly integrated, global team with the opportunity and tools to grow, develop and drive your career forward. Here, you can combine global opportunity with flexible working. The EY benefits package goes above and beyond too, focusing on your physical, emotional, financial and social well-being. Your recruiter can talk to you about the benefits available in your country. Here's a snapshot of what we offer:

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY | Building a better working world

Head Program Management Office

Makati City, National Capital Region ₱ - ₱ Y Pioneer Insurance

Posted today

Job Description

JOB PURPOSE

• Responsible for leading and managing the Digital Transformation Department – Project Management Office. Section (DT-PMO), ensuring it aligns with organizational goals and effectively supports project delivery. This includes establishing project management methodologies, providing guidance to project managers, monitoring project progress, managing resources, and reporting on project performance.
• Responsible for planning, executing or coordinating portfolio management, resource management, risk management, change management, stakeholder management, vendor management, and people engagement within Digital Transformation Department.
• Responsible for managing and assisting a team of Project Portfolio Specialist to ensure they have the tools and training they need, and they are following the established DT-PMO framework.

JOB RESPONSIBILITIES

Strategic Management

• Ensures the DT-PMO's activities align with the organization's strategic goals and objectives.
• Establishes and maintains project management methodologies, standards, and best practices to ensure consistent and efficient project delivery.
• Develops, implements, and maintains project implementation and support standards.
• Develops and implements performance metrics and reporting mechanisms to track project progress, identifying risks and issues, and providing timely updates to stakeholders.

Project Oversight

• Oversee the selection, prioritization, and management of projects within the portfolio, optimizes resource allocation and balances competing priorities.
• Ensures that project goals and objectives are aligned with stakeholder expectations and organizational strategies.
• Oversee the development of comprehensive project plans, including scope, timelines, and resource allocation.
• Tracks the project progress, performance, and ensures projects are delivered on time, within budget, and to the required quality standards.
• Identifying and selecting suitable vendors based on project needs, conducting due diligence, and managing the onboarding process.
• Aligning vendor management practices with the overall business strategy and objectives.
• Building and maintaining strong relationships with key vendors, fostering open communication, and ensuring effective collaboration.
• Reviews vendor contracts, ensuring compliance with contractual obligations before endorsing for approval to DT Head.

QUALIFICATIONS

• Graduate of a bachelor's degree course preferably in Information Technology, Industrial Engineering-related courses.
• Preferably with PMP and Prince2 Certification.
• With at least 5 or more years' experience in related field doing project management and PMO tasks.
• With background and expertise in PMO principles, methodologies, standards and best practices.
• With excellent communication skills, both written and verbal

Program Management Office Analyst

Posted today

Job Description

Company Overview:

UBX is a wholly owned subsidiary of Unionbank of the Philippines. UnionBank is a top 10 universal bank in the Philippines by assets, with annual revenues of over PHP 25 Billion. UnionBank is a leader in digital financial services and has been recognized as the top digital bank in the Philippines by Asiamoney and IDC. UnionBank has established UBX to build on its leadership in digital: UBX facilitates UnionBank's exploration and creation of new, digital and potentially non-banking business models.

UBX's mission includes investments in financial technology (fintech) companies and other ventures whose capabilities complement UBX's platform development. UBX is developing platforms that embed financial services into customer and business experiences. This results in financial services that are accessible to a broader community – physically, logically and economically. UBX invests to positively and materially impact financial inclusion.

Truly innovative financial technology should make banking perfectly transparent in the lives of consumers and businesses. When we talk about banking today, we still talk about accounts, lines of credit and cash management services. Banking still distracts and interrupts. Our ultimate goal: banking that becomes invisible, banking vanishes into our lives and businesses. This is why we are particularly focused on ecosystems: can we participate in and build the platforms where we can seamlessly embed banking in the context of experiences for consumers and businesses.

Our Customers:

Ecosystems are built on platforms that support multi-participant markets and multi-point transactions. Therefore, from an ecosystem development perspective, our customers are the participants in these ecosystems.

This can be made clearer by way of example. For the financial services platform, the resulting ecosystem has the following participants:

● Financial institutions such as rural bank and non-bank financial institutions (coops, lenders, etc.)

● Customers of these financial institutions

● Financial service providers that leverage the platform such as lenders and insurers

● Technology providers that build solutions on top of the platform

Responsibilities

Process & Governance

Implement and maintain standard project management methodologies, templates, and tools.

• Ensure adherence to defined project governance frameworks and compliance with organizational standards.

Contribute to continuous improvement initiatives and documentation of operational procedures.

Consolidate project and ticket requests into a centralized system for prioritization.

• Track and maintain an updated project pipeline including status, resources, timelines, and dependencies.

Support the intake and evaluation process by validating completeness and accuracy of project requests.

Reporting & Communication

Prepare executive-level dashboards, reports, and presentation decks to highlight project health, risks, and key metrics.

• Analyze project data to identify trends, variances, and improvement opportunities.

Support preparation and documentation for governance meetings.

Knowledge & Content Management

Moderate and maintain internal knowledge platforms (e.g., Wiki, Confluence, SharePoint).

• Ensure all project documentation, lessons learned, and standards are properly stored and accessible.

Promote knowledge-sharing practices and documentation compliance across project teams.

Resource & Capacity Monitoring

Track team resource bandwidth and utilization across projects.

• Support allocation planning and identify potential resource conflicts or shortages.

Coordinate with team leads to align staffing with project schedules and priorities.

Administrative & Operational Support

Organize and coordinate PMO and project team meetings, including agenda setting, note-taking, and action tracking.

• Assist project managers with project tracking tools and documentation needs.

Facilitate onboarding and access setup for new team members.

Tool & System Support

Maintain and support project management tools (e.g., JIRA,MS Project).

• Drive improvements in reporting and tracking mechanisms.
• Provide guidance and first-level support to project team members on tool usage

Qualifications

• Bachelor's degree in Business Administration, Information Technology, or a related field.
• 2–4 years of experience in a project coordination, project analyst, or PMO role.
• Proficiency in project management tools (e.g., JIRA, MS Project, Confluence, SharePoint).
• Strong analytical, documentation, and communication skills.
• Experience in preparing executive-level reports and presentations.
• Detail-oriented with a proactive and structured approach to problem-solving.
• Familiarity with Agile or Waterfall methodologies is a plus

IT Project Management Office

Posted today

Job Description

FIND YOUR 'BETTER' AT AIA

We don't simply believe in being 'The Best'. We believe in better - because there's no limit to how far 'better' can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we'd love to hear from you.

About the Role

The PMO Principal is responsible for overseeing the prioritization of requests, successful execution of projects and programs within the organization until their closure. This role ensures that project management standards, processes, and methodologies are consistently applied across all projects. The PMO Lead will provide leadership, guidance, and support to project managers and teams, ensuring alignment with organizational priorities, goals and objectives. The ideal candidate will have a strong background in project management, excellent leadership skills, and the ability to drive continuous improvement within the PMO.

Establish and maintain the PMO as a center of excellence for project management.

Develop and implement standardized project management methodologies, tools, and templates.

Ensure alignment of project objectives with organizational strategy and goals.

Project Governance

Define and enforce project governance frameworks, including project prioritization, approval, and resource allocation processes.

Monitor and report on project progress, risks, and issues to senior management.

Ensure compliance with organizational policies, standards, and regulatory requirements.

Request Prioritization and Project Initiation

Support the prioritization of project requests based on organizational strategy, resource availability, and business impact.

Support the project initiation process by reviewing project plans, budgets, and resource availability to ensure feasibility and alignment with organizational priorities.

Provide recommendations on project approval or deferral based on thorough analysis.

Resource Management

Oversee resource allocation and capacity planning to ensure optimal utilization of project resources.

Collaborate with department heads to identify and assign project managers and team members.

Performance Monitoring

Establish key performance indicators (KPIs) and metrics to measure project success and PMO effectiveness.

Conduct regular project reviews and audits to ensure adherence to timelines, budgets, and quality standards.

Provide actionable insights and recommendations to improve project delivery.

Stakeholder Management

Act as a primary point of contact for project-related communications and escalations.

Build and maintain strong relationships with stakeholders, including senior leadership, project sponsors, and team members.

Facilitate effective communication and collaboration across project teams and departments.

Training and Development

Identify training needs and develop programs to enhance project management capabilities across the organization.

Mentor and coach project managers and team members to improve their skills and performance.

Drive continuous improvement initiatives within the PMO to enhance processes, tools, and methodologies.

Stay updated on industry trends and best practices in project management and incorporate them into the PMO framework.

Financial and Non Financial:

SDLC Compliance Review

Conduct weekly and monthly evaluations of Project Managers' adherence to established SDLC standards.

Identify areas of non-compliance and generate actionable recommendations to enhance compliance efforts.

Management Reporting

Prepare comprehensive management reports that summarize Project/Program/Portfolio status and SDLC compliance findings, highlighting strengths, weaknesses, and trends.

Ensure reports are professionally formatted and suitable for executive review.

Project Progress Report Review

Analyse weekly and monthly project progress reports submitted by Project Managers, ensuring clarity, accuracy, and alignment with SDLC and PAG standards.

Provide constructive feedback and instruction to Project Managers on enhancing their reporting practices.

CMMI Implementation Support

Assist in the implementation of CMMI practices across projects.

Prepare documentation and reports necessary for CMMI assessments, ensuring all processes are aligned with CMMI standards.

Training and Guidance and Process Documentation

Document and update relevant processes

• Collaborate with Project Managers to create a culture of compliance and continuous improvement.
• Offer training sessions or workshops to improve understanding and application of SDLC processes, CMMI practices, PAG Standards and other PM best-practices.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Posted today

Job Description

At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

As the Vendor Ecosystem Management Office (VEMO) Rationalization Lead, you will be responsible for ensuring that EY Technology operates in an effective and proactive manner to provide best in class services to our clients. Collaborating with stakeholders and focusing on key categories, responsible for ensuring the optimization of our estate, maximize re-use and drive increased value through the products and services that EY procures. Acting as a bridge between the Business and EY T to ensure that products and services used in EY are consolidated, re-use is promoted and increase value is gained.

The opportunity

Accountable for defining, planning, managing, and monitoring all activities associated with the rationalization efforts. Ensuring all business, technical and commercial goals are achieved. Ensuring that we are maximizing the value being gained from our partnerships both tactical and strategic. Focus areas such as Services, Managed Services, Data, Software, Hardware and Networking. Demonstrating integrity, respect, teaming and inclusiveness to achieve the desired outcomes

Your key responsibilities

• Understanding the current estate, working with the correct parties to drive effective change including creation of standards.
• Managing and driving towards the standards once defined, migration of products deemed non-standard or not preferred. Plans, cost, impact and migration management with product owners.
• Defining scope, baselines and driving progress to plan
• Support Governance bodies where required when driving approach.
• Setting up and managing the governance and reporting aspects including key stakeholders
• Working with key stakeholders to determine and implement required change.
• Liaising with Alliances, Technical and Product teams where needed, esp. around resale commits and combined internal/external use scenarios.
• Provide on-going insight and recommendations for internal use renewal/commit.
• Define and implement the plan which supports EY Technology moving to a mature position of having roadmaps for key external product sets.
• Work with procurement to drive contract changes resulting from consolidation efforts. Ensuring all required approvals and buy-in are in place
• Take into account dependencies with all concerned parties (EY Technology, Business, Alliances, Procurement., InfoSec etc.)
• Creation, maintenance and oversight of roadmaps which support future visions

Skills and attributes for success

• Ability to build relationships based on trust, delivering on commitments and doing the right thing, strong interpersonal skills with the ability to influence
• Self-starter, thrives in environments with high levels of ambiguity and challenging/senior stakeholders
• Strong Market and technical insight
• Ability to plan and progress against agreed plans.
• Excellent attention to detail
• Motivated by delivery.
• Ability to work and team effectively personnel across geographies.
• Flexibility to adjust to multiple demands, shifting priorities and rapid change.

To qualify for the role you must have

• Minimum of 5 years of experience in Project Management, Technical, Vendor Management, Procurement, or a similar role.
• Proven exposure to, and understanding of commercial and business models
• Analytical mindset with strong problem-solving abilities

Ideally, you'll also have

• Demonstrable leadership capabilities with the ability to indirectly manage cross-functional teams.
• Strategic thinker focused on continuous improvement and operational excellence

What we look for

• EY is looking for a self-motivated, collaborative person with both technical and commercial experience, a passion to drive towards continuous improvement building long-term value for EY.

What we offer

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

EY | Building a better working world

Head Program Management Office

Makati City, National Capital Region ₱ - ₱ Y Pioneer Insurance

Posted today

Job Description

JOB PURPOSE

• Responsible for leading and managing the Digital Transformation Department – Project Management Office. Section (DT-PMO), ensuring it aligns with organizational goals and effectively supports project delivery. This includes establishing project management methodologies, providing guidance to project managers, monitoring project progress, managing resources, and reporting on project performance.
• Responsible for planning, executing or coordinating portfolio management, resource management, risk management, change management, stakeholder management, vendor management, and people engagement within Digital Transformation Department.
• Responsible for managing and assisting a team of Project Portfolio Specialist to ensure they have the tools and training they need, and they are following the established DT-PMO framework.

JOB RESPONSIBILITIES

Strategic Management

• Ensures the DT-PMO's activities align with the organization's strategic goals and objectives.
• Establishes and maintains project management methodologies, standards, and best practices to ensure consistent and efficient project delivery.
• Develops, implements, and maintains project implementation and support standards.
• Develops and implements performance metrics and reporting mechanisms to track project progress, identifying risks and issues, and providing timely updates to stakeholders.

Project Oversight

• Oversee the selection, prioritization, and management of projects within the portfolio, optimizes resource allocation and balances competing priorities.
• Ensures that project goals and objectives are aligned with stakeholder expectations and organizational strategies.
• Oversee the development of comprehensive project plans, including scope, timelines, and resource allocation.
• Tracks the project progress, performance, and ensures projects are delivered on time, within budget, and to the required quality standards.
• Identifying and selecting suitable vendors based on project needs, conducting due diligence, and managing the onboarding process.
• Aligning vendor management practices with the overall business strategy and objectives.
• Building and maintaining strong relationships with key vendors, fostering open communication, and ensuring effective collaboration.
• Reviews vendor contracts, ensuring compliance with contractual obligations before endorsing for approval to DT Head.

QUALIFICATIONS

• Graduate of a bachelor's degree course preferably in Information Technology, Industrial Engineering-related courses.
• Preferably with PMP and Prince2 Certification.
• With at least 5 or more years' experience in related field doing project management and PMO tasks.
• With background and expertise in PMO principles, methodologies, standards and best practices.
• With excellent communication skills, both written and verbal

Program Management Office Analyst

Posted today

Job Description

Location

Questronix Professional Services PMO – PMO Supervisor

Job Specifications and Qualifications:

• Bachelor's Degree or equivalent experience.
• More than 5 years experience on Project Management/Project Delivery.
• Excellent verbal and written communication skills and can effectively communicate with different levels of the organization.
• Strong leadership, organizational, coordination, analytical, and teamwork skills.
• Immediately adapts to a fast-paced working environment or has experience in working for a multi-national organization culture.
• Accessible to co-workers and external client working schedule even beyond normal business hours.
• Project Management Certifications is a plus (e.g. PMF, Agile, Scrum Master, Prince2, CAPM, PMP, etc.)
• IT or Process-related certifications is a plus (e.g. ITIL, COBIT, SIAM, 6 Sigma, etc.)
• Has completed Leadership or Management Trainings and/or has previously handled or managed a team.

Program Management Office Analyst – Mandaluyong

Strategic PMO internship descriptions and other postings omitted for brevity.

Job Description

Questronix PMOInternship details: PMO Interns will work under the Head of the PMO and assist in data collection, analysis, and documenting processes. Qualifications include graduating student in Business Administration or related, ability to commit 300+ hours, strong communication, analytical and discretion with confidential information.

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