Data Specialist

1 week ago

Bacoor, Philippines MultiplyMii Full time
Position Type : Full-Time
Location: Philippines (Remote)
Schedule: Monday to Friday, 8AM to 5PM Central Time (Fixed Schedule)
Weekend work may be required, subject to business needs
About The Company
Our client is a leading U.S.-based professional services firm specializing in integrated project management solutions for infrastructure and energy sectors. They offer a comprehensive suite of services, including engineering, land surveying, environmental consulting, GIS, aerial services, right-of-way acquisition, title research, land administration, mineral leasing, and staffing solutions. Their proprietary GRID Technology platform provides document management and project tracking capabilities.
The company serves a diverse range of industries, such as renewable energy (wind, solar, renewable natural gas), midstream and upstream oil & gas, utilities and electric transmission, and highway and rail infrastructure. Their integrated approach aims to enhance efficiency, reduce duplication, and ensure projects are completed on time and within budget.
About The Role
As a Data Specialist , you will provide administrative support by assisting with data entry and the management of the GRID database system. You will collaborate with GRID Support to keep the database running reliably, ensure that data is secure, and provide users with the tools and education needed to input and export accurate data. Your role requires close collaboration with cross-functional teams, proficiency in Microsoft Office products, hands-on experience with databases, and a strong understanding of data entry best practices and creating reports.
Responsibilities
  • Primary point of contact for questions pertaining to database usage at the project level.
  • Users will approach the data specialist for database questions prior to consulting with GRID Support. The data specialist will determine if the issue must be escalated to the GRID Support team.
  • Determine client reporting needs and coordinate with GRID Support if new reports are needed.
  • The LAD Managing Director will review the client reporting requirements for the project on or before the project Kick off meeting (KOM). The data specialist for the project will ensure the data points are available and correspond with the client’s requirements, and coordinate with GRID support when custom reports are needed.
  • Identify required data points to be utilized for each project.
  • The data specialist for the project will ensure the data points are available and correspond with the client’s requirements, and coordinate with GRID support when custom reports are needed.
  • Determine team members responsible for tracking deliverables in the database.
  • Coordinate role/permission needs for the Project Team to GRID team
  • Include roster with team assignments on the LAD “fact sheet” that identifies each team member's GRID database role.
  • Establish data entry and reporting workflows and processes for each project.
  • The data specialist will create a LAD “fact sheet” that identifies the workflows and processes for each project and provide it to the project manager for each project.
  • Provide training to users.
  • Set up training with all team members at the beginning of each project.
  • Train new team members throughout the project.
  • Ensuring accurate and efficient data entry through training and QA/QC of data.
  • Follow up with QC to ensure comprehension of training.
  • Verify completeness and accuracy of data entered by other parties.
  • QC the data for accuracy by periodically exporting reports for quality assurance.
  • Review data for deficiencies or errors and make corrections as needed.
  • Coordinate corrections to data-related issues with Project Team
  • Troubleshoot functional issues to determine the cause.
  • Coordinate resolution of functional issues with Project Team
  • Coordinate resolution of technical issues/requests with GRID team
  • Assist with testing and approving database enhancements.
  • Assist the GRID Support team upon request.
  • Provide demos of database function to employees and clients.
  • Provide GRID access to projects.
Must-Have
Competencies and Qualifications
  • Associate’s or Bachelor’s degree in Information Systems, Data Management, Business Administration, or a related field preferred.
  • 3–5 years of experience in data entry, database administration, or data support roles
  • Experience in QA/QC or data verification preferred
  • Experience with database systems (e.g., Salesforce, Access, SQL-based systems, or proprietary platforms).
  • Experience supporting or training end users on database systems is a plus
  • Familiarity with report generation and data exports/imports
  • Proficiency in Microsoft Office Suite, especially Excel (e.g., formulas, pivot tables, data validation).
  • Experience working in a cross-functional team environment with project coordination responsibilities.
  • Demonstrated experience troubleshooting and resolving functional and technical issues.
  • Comfortable conducting demos and clearly communicating database functionality.
  • Strong attention to detail and ability to identify inconsistencies or gaps in data.
  • Fluency in English: Excellent written and verbal communication skills, with the ability to independently compose clear and professional routine correspondence.
  • Self-starter with the ability to work independently and in a team environment.
  • Proactive mindset; not afraid to ask questions for clarity and accuracy.
  • Reliable internet connection and equipment.
Nice-to-Have
  • Experience conducting user training sessions and creating support documentation.
  • Experience defining workflows and managing user roles/permissions across projects.
  • Familiarity with workflow documentation or SOP creation
Technical Requirements
  • Laptop/Computer (at least 8 GB RAM)
  • Headset (preferable noise canceling microphone)
  • Fast/Stable and Reliable Internet Connection (At least 30 Mbps)
  • Computer endpoint protection that is current and up to date
What We Offer
  • 100% Remote Work
  • 13th Month Pay
  • Healthcare (HMO)
  • Comprehensive Fringe Benefits package
  • Paid Service Incentive Lead (SIL)
  • Paid Philippines Holidays
  • Free Learning and Development Programs
  • Career Growth Opportunities
  • Collaborative & Innovative Team
Application Process
We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.
The interview process includes a Recruiter Interview and Client Interviews. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.
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