Office & Project Manager (Architecture/Engineering) | AU | WFH

Setup and Location WFH | NCR-based preferred (Ortigas Area or Robinsons Magnolia Residences, QC) for occasional in-person meet-ups Work Schedule 9:00 AM - 6:00 PM AEDT (Sydney) | 7:00 AM - 4:00 PM Manila Employment Type Full-time Ready to do work that actually excites you? We're looking for a Studio Manager, an all-rounder who supports day-to-day operations across administration, HR support, financial coordination, and project/client coordination. You'll keep the studio humming: organizing information, aligning people and schedules, and ensuring projects move on time and on budget. You'll work closely with leadership and senior technical staff, helping translate plans into action while maintaining tidy systems and clear communication. What You'll Do: Administrative Management Manage and organize the office environment (supplies, equipment, general tidiness). Handle incoming/outgoing communications (calls, emails, mail). Maintain digital/physical filing for projects, clients, and company records. Prepare and format documents, reports, proposals, and presentations. Manage calendars, schedule appointments, and drive reminders for key deadlines. Process/track invoices, expenses, and financial documentation with Accounting. Act as primary point of contact for external vendors and service providers. Project & Client Coordination Assist in preparing project proposals and contracts. Coordinate with clients and consultants (e.g., engineers, surveyors, contractors) for meetings and information exchange. Maintain accurate project records (contacts, schedules, deliverables). Track milestones and deadlines, flagging risks early. Handle client inquiries and route to the right team member. HR & Team Support Support onboarding, employment paperwork, and personnel file maintenance. Coordinate team events and office celebrations. Manage and track leave requests and timesheets. Assist recruitment: post job descriptions, schedule interviews, and coordinate candidate communication. Meeting Organization Arrange logistics, agendas, notes, and follow-ups for internal and client meetings. Marketing & Business Development Support (as needed) Prepare/organize marketing materials (project portfolios, brochures). Update website and social channels with project photos and company news. Maintain a client database and assist with outreach. Help coordinate firm events (open houses, professional gatherings). What You Bring We're looking for someone who: Proven experience in project coordination, operations, or studio administration, with a strong grasp of project management (timelines, workloads, deliverables) Proficient with CRM/project tools (Trello or similar) and Excel/Google Sheets Confidence to coordinate across directors, clients, and staff. Communicate clearly, lead proactively, and keep teams on track Strong advantage for candidates with experience in office management and project coordination in an engineering or architectural environment. Experience assisting marketing/business development is a plus Familiarity with Xero is desirable (training available for strong, enthusiastic candidates) Above all, you're switched on, energetic, dependable, and not passive. Tools & Environment CRM/Project: Trello (open to alternatives if you're proficient) Productivity: Excel / Google Sheets for timelines, reports, financial tracking Communication: Google Workspace or Microsoft Teams Accounting (nice to have): Xero Why You'll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with option to enroll more) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more Let's Talk If you're thinking "this sounds like me" — it probably is. Click apply. We can't wait to meet you. #J-18808-Ljbffr