Accounting Supervisor/Accountant

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

1. PROCESSING OF PAYMENTS (DISBURSEMENT)

• Review and ensure that all disbursements and payables are validated, verified, and properly supported by an Collection Receipt, Sales Invoice, Delivery Receipt, and Acknowledgement Receipt, TRV and TIV, Contract, PO, JO, and other forms of Agreement;
• Ensure mathematical computations are correct;
• Make certain that the transactions are recorded and properly tagged per cost and profit center.

2. LIQUIDATION AND SETTLEMENT OF ADVANCES

• Make sure that all Advances are liquidated and settled within five working days from the purpose the Advances are created, that the Branch OPEX Budget is processed/ released and settled within the prescribed cycle time and that all advances are settled before the closing of books.
• Ensure sending of monthly notification re: status of Cash Advances and Advise for immediate Settlement.

3. GENERAL LEDGER ANALYSIS & BOOKS OF ACCOUNTS MAINTENANCE

• To maintain the company books of accounts: General Ledger, Sales Books, Cash Receipts Book, Cash Disbursement Book, Purchase Book, and General Journal.
• To ensure that GL control accounts tie-up with the respective subsidiary ledger
• Prepare detailed journal entries and account analyses.
• To prepare journal vouchers for transactions, not within the function of different accounting unit staff but requires recording in the company books of accounts (e.g. accruals)
• Perform month-end GL analysis, review month-end balances, and ensure that these balances are reconciled with subsidiary ledgers.
• To ensure proper maintenance of the current accounting system and the institution of internal controls.

4. RECONCILIATION FUNCTIONS

Oversee Reconciliation of the following:

• Daily bank reconciliation on all bank accounts, and see to it the regular monthly bank reconciliation for other accounts.
• Accounts Receivable Reconciliation and Confirmation.
• Accounts Payable Reconciliation and Confirmation.
• Sales & Collection Reconciliation and Confirmation.

5. FINANCIAL REPORTS

• Monthly financial statements per branch/profit center and cost center, due every 5th of the month.
• Monthly Schedule of major balance sheet accounts: Cash, AR, Prepayments, AP, Accrual, etc., due to every 20th of the month.
• Updated Books: GL, Sales Book, Cash Receipts Book, Cash Disbursement Book, and General Journal.
• Annual Financial Statements due to every February 15th with respect to previous financial year results of operations and financial position.

6. PEOPLE MANAGEMENT

• Directly supervises the Jr. Accounting Staff in charge of the Accounts Payable, Accounts Receivable, Disbursement and Settlement, General Ledger, Sales and Collection, and Bank Reconciliation.
• Directly coordinates with Management Accounting as support in the preparation of the Monthly Management Report.
• Secures financial information by completing database backups.
• Maintains financial security by following internal controls.
• Maintains customer confidence and protects operations by keeping financial information confidential.

7. GOOD HOUSEKEEPING

• Ensure that all supporting documents (hard copies) are maintained with the corresponding e-copy in ADAMIS shared folder.
• Make certain that all e-copies are clear and legible.

8. PERFORM OTHER DUTIES THAT MAY BE ASSIGNED BY MANAGEMENT FROM TIME

• Must be a CPA
• Accountancy graduate or any accounting/finance related
• At least 1 - 3 years of work experience in accounting process, tax, audit and financial management

Working Location

6/F, Asia PeopleWorks, Inc.. 6/F, The Athenaeum Bldg, 160 L.P. Leviste Street, Salcedo, Makati, 1227 Metro Manila, Philippines

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