Senior Video Editor

Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time

Overview: The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. This individual should be proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software, and administrative tools. This role requires the ability to work independently while supporting multiple workstreams.

Key Responsibilities:

• Bookkeeping & Finance: Maintain accurate financial records using QuickBooks; handle monthly reconciliations, expense categorization, and invoice management; track accounts payable/receivable; prepare reports for leadership review.
• Project Management Support: Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation; support coordination with contractors, vendors, and internal stakeholders; track project budgets and deadlines.
• Administrative Tasks: Manage email and calendar scheduling across multiple time zones; coordinate travel arrangements and itineraries; assist in file organization, SOP creation, and task tracking; provide light social media support and content scheduling as needed.
• Cross-Business Support: Potentially support light admin/bookkeeping tasks for an additional service-based business; adapt to shifting priorities between multiple workstreams with professionalism.

Qualifications:

• Strong QuickBooks knowledge; experience with construction or service industry accounting is a plus.
• Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar.
• Excellent written and verbal English communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong work ethic aligned with Filipino cultural values of integrity and reliability.
• College degree preferred.

Tools You’ll Use:

• QuickBooks
• Build-A-Trend or similar project management software
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom or Google Meet
• Canva or Meta Business Suite (basic social media use)

Requirements: Strong QuickBooks knowledge; experience with construction or service industry accounting a plus; familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar; excellent written and verbal English communication skills; highly organized; college degree preferred.

Salary: Php24,000.00 - Php27,000.00 per month

Schedule: 10 hour shift

Education: Senior High School (preferred)

Experience: Cold Calling: 1 year (required); US Real Estate: 1 year (required)

Language: Fluent English with no accent (required)

Shift availability: Night Shift (required)

Location: Remote

Location: Manila, Metropolitan Manila Gehi and Associates

Overview: This is a remote position with training provided. The role focuses on property management tasks including tenant communication, screening, arrears follow-up, notices, inspections coordination, maintenance requests, and coordination with tradespeople.

Responsibilities:

• Communicate with tenancy applicants and provide references
• Screen prospective tenants in databases
• Follow up on tenants with arrears
• Produce and issue notices of breach
• Schedule routine inspections and advise inspection plan
• Receive repair and maintenance requests
• Liaise or follow up with tradespeople or vendors
• Identify tenants nearing end of lease; produce and issue lease renewals
• Database cleanup and profile updating
• Ensure timely responses across communications
• Daily coordination of completed tasks with the property manager

Job Qualifications:

• Bachelor’s degree
• Minimum 3 years experience in Secretarial or Assistant role
• Proficient in MS Office and Google apps
• Ability to adapt to new tools and software
• Willing to learn and perform administrative work
• Attention to detail; excellent communication skills (verbal and written)
• Willing to work 6 days a week, 9:30 PM to 6:30 AM

Job Types: Full-time, Permanent

Salary: Php16,000.00 - Php22,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Schedule:

• 8 hour shift
• Night shift

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (preferred)

Note: This advertisement may indicate regional restrictions.