Assistant to the Director | HROD Quality Review and Design Section Head

1 week ago


Calabarzon Philippines SupportFinity™ Full time

Assistant to the Director | HROD Quality Review and Design Section Head

Ateneo de Manila University | Posted Sep 12, 2025

Full-time

Negotiable

Master (>10 yrs)

Responsibilities
  • HR/OD Data Management and Quality Assurance Management: Design, implements, monitors, and evaluates Office’s quality, data and metrics plans and frameworks, in collaboration with the different UPT&OD groups.
  • HR/OD Data Management and Quality Assurance Management: Design the data management plan (from collection to monitoring to evaluation) in support of the quality aspirations of the Office.
  • HR/OD Data Management and Quality Assurance Management: Monitor the achievement of the Office’s goals, projects and KPIs, keeping track of the deliverables, timelines, agreements, including possible sustainability measures.
  • HR/OD Data Management and Quality Assurance Management: Benchmark best practices and conduct research on current trends and standards affecting the work of the Office.
  • HR/OD Data Management and Quality Assurance Management: Conduct audits and studies on HR/OD policies, systems, processes, and documentation as it relates to organization and employee capability and development, ensuring compliance with government regulations, University standards, and international standards.
  • HR/OD Data Management and Quality Assurance Management: Propose programs and designs systems related to organization and employee capability and development to improve current processes, in coordination with respective groups and sections in the Office.
  • HR/OD Data Management and Quality Assurance Management: Investigate concerns and escalations and propose preventive mechanisms and/or risk mitigation.
HR Client Partnership
  • Keeps abreast with trends and changes happening in and outside the University and determines how it affects the offices and contributes to the overall delivery of services.
  • Partners with clients by understanding and addressing their needs, providing proactive solutions that meet present and long-term needs.
  • Serves as a partner to an assigned cluster/school leadership team on initiatives that require HR/OD expertise and services.
Office Management Support
  • Coordinates with various offices and external stakeholders for the achievement of the Office’s mandates.
  • Manages the daily operations of the Office, including monitoring office supplies and equipment, expenses, physical space maintenance or improvements.
  • Prepares and monitors the Office’s budget and expenditures and recommends cost effective solutions for the Office.
  • Drafts communications and guidelines and collaborates with stakeholders on behalf of the Director.
  • Oversees and nurtures the team environment and morale in UPT&OD.
  • Assists the UPT&OD sections during peak seasons or when extra help is needed, as instructed by the Director, provided own workload allows.
  • Represents the UPT&OD in University events and committee works.
Section Management
  • Sets the direction of the HROD Quality Review and Design Section and determines its operational goals in alignment with the Office goals, and Cluster mandates.
  • Oversees the development of policies in the Section and provides inputs for the development of general Office policies.
  • Prepares and monitors the Section’s budget and expenditures and recommends cost effective solutions for the Office.
  • Manages the performance of employees in the Section by setting standards/targets, monitoring, and evaluating performance, and providing development opportunities.
Other duties
  • Performs other related duties required by the immediate supervisor and/or authorized representatives.
Minimum Qualifications
  • A college graduate of any management course; master’s degree is an advantage.
  • At least three (3) years of experience in facilitation, designing and evaluating HR/OD systems, interventions/ accompaniment projects/programs.
  • At least three (3) years of experience in managing and partnering with clients.
  • At least three (3) years of experience in managing and analyzing data.
  • At least three (3) years of experience in managing and developing a team, planning and budget management.
  • Experience or knowledge on HR/OD process improvement, organizational design, performance management, promotion management, learning and development and HR analytics.
  • Experience evaluating programs.
  • Has relevant experience managing teams/people.
  • Experience in preparing infographics and reports.
  • Experience in an academic setting is an advantage.
Knowledge, Skills And Abilities
  • Organizational Management
  • Change Management
  • Critical thinking
  • Systems Thinking
  • Needs Assessment
  • Quality Management
  • Networking and Relationship Management
  • Project Management
  • Interpersonal Skills
  • Out-of-the-box Thinking/Resourcefulness
  • Communication
  • Trustworthy
  • Flexibility/Adaptability
  • Technological Proficiency
  • Employee Engagement
  • Budget and Resource Management
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