Jr Executive Assistant

7 days ago

Makati, Philippines Anytime Fitness Alpha Clubs Full time

QUALIFICATIONS: Bachelor’s degree in Business Administration, Office Management, Communications, or any relevant study Previous experience as an executive assistant or in similar administrative role is an advantage Possesses strong organizational and administrative skills Ability to work independently and manage multiple tasks simultaneously Excellent verbal and written communication skills Accuracy and attention to details Proficient in Microsoft Office Suite and other relevant software tools Ability to handle sensitive information with discretion and maintain confidentiality at all times DUTIES AND RESPONSIBILITIES: Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements for both domestic and international. Prepare detailed travel itineraries and assist with visa applications, travel insurance, and other related documentation. Manage and monitor all company vehicle RFID accounts by ensuring proper installation, accurate vehicle assignment, timely top-ups, expense reporting, and coordination with fleet management to avoid travel disruptions and penalties. Prioritize and respond to emails and phone calls, acting as liaison for chief panels and shareholders. Monitor and manage government filing deadlines, renewals, and compliance requirements by issuing timely reminders and proactively resolving scheduling conflicts to avoid disruptions. Handle incoming and outgoing correspondence on behalf of the executive and chief panel. Coordinate cross-departmental tasks to ensure set timelines are met. Serve as the primary point of contact between chief panels and shareholders. Prepare minutes of meeting, draft reports, presentations, and correspondence. Organize and maintain executive files, records, and documentation for easy access of chief panel. Arrange logistics for virtual and in-person engagements. Handle highly confidential information with absolute discretion. Ensure that directives from the chief panel are clearly communicated and implemented across departments. Other relevant tasks that maybe assigned from time-to-time. #J-18808-Ljbffr

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