Property Administrator

1 week ago

Makati City, National Capital Region, Philippines My Recruiter Inc. Full time

Job OverviewWe are looking for an experienced and organized Property Administrator to oversee the daily operations of our residential apartment complexes. The ideal candidate will be responsible for maintaining high occupancy levels, optimizing revenue, managing tenant relationships, and ensuring the property's upkeep and security. This role requires a strong focus on tenant acquisition, retention, financial management, and facilities upkeep to achieve a sustainable, high-quality living environment.Key Responsibilities Tenant Acquisition s Revenue Generation (50%)· Attract Tenants: Market property vacancies through advertising, tenant referrals, and property tours. Clearly communicate the advantages of location, amenities, and services to prospective tenants.· Lease Management: Negotiate leases, secure contracts, and collect security deposits to formalize tenant agreements.· Occupancy Goals: Maintain a 90% occupancy rate across all properties, targeting minimal vacancy month-on-month (no more than 7% vacancy).· Revenue Optimization: Achieve a Gross Profit margin of 90% and sustain a Net Income of at least 80%, aligning with revenue growth targets.· Cash Flow s Arrears Management: Ensure timely rent collections, maintaining a healthy cash flow with a target of 0% arrears.· Tenant Acquisition Cost: Control tenant acquisition expenses to stay below 1% of annual revenue.Maintenance s Property Upkeep (50%)· Building Maintenance: Suggest cost-effective maintenance solutions, aiming to keep maintenance costs below 5% of annual revenue.· Facilities s Unit Upkeep: Address repair and maintenance needs promptly, targeting a standard resolution time of 48 hours from the report of any facility issue.· Tenant Complaints: Proactively resolve tenant issues and complaints, enforce occupancy rules, and regularly inspect vacant units to ensure readiness.· Service Contracts: Manage and supervise maintenance, landscaping, and security contracts to ensure consistent quality in property services.· Security s Safety: Ensure property safety by contracting security services, maintaining security systems, and establishing precautionary policies and emergency response plans.· Response Times: Respond to all tenant communications and maintenance issues within 24-48 hours.Administrative s Financial Tasks· Reporting: Prepare regular reports on occupancy rates, income, expenses, maintenance activities, and other key metrics by collecting, analyzing, and summarizing data.· Front Desk s Reception Duties: Handle phone calls and oversee the reception area, ensuring a welcoming and professional environment.· Office Maintenance: Manage office supplies, maintain equipment, and oversee the cleanliness and organization of the office premises.· Meetings s Documentation: Attend meetings, take minutes, and ensure accurate records of all discussions and action items.· Accounts Payable: Process accounts payable by preparing check vouchers, issuing checks, and maintaining payment records, including vendor invoices and acknowledgment receipts.· Accounts Receivable: Process tenant collections by issuing official receipts and maintaining up-to-date records.· Government Filings: Handle the timely filing and payment of property taxes, business permits, government dues, and BIR returns.· Cash Disbursement: Prepare a monthly cash disbursement book to track and document all expenses.Qualifications· Education: Bachelor's degree in Business Administration, Property Management,or a related field is preferred.· Experience: Minimum of 2-3 years of experience in property management or residential administration.· Skills:o Strong knowledge of leasing, tenant relations, and financial reporting.o Familiarity with property management software and Microsoft Office Suite.o Excellent communication, negotiation, and organizational skills.o Ability to handle high-pressure situations and resolve issues promptly.· Attributes: High integrity individual who is detail-oriented, proactive, and a problem-solver with a strong focus on customer service.Benefits· Competitive salary· HMO· Paid time off and holidaysWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

  • Assistant Property Administrator

    2 days ago

    Makati City, National Capital Region, Philippines SMDC Full time

    Job OverviewWe are seeking a highly skilled Assistant Property Administrator to join our team in SMDC Makati.This is a full-time position that offers a range of challenges and opportunities for growth and development.Key Responsibilities:Assist the Complex Property Manager in carrying out day-to-day management tasks.Undertake all management tasks related to...

  • Administrative Support Professional

    2 days ago

    Makati City, National Capital Region, Philippines Timstate Property Management Corporation Full time

    Job Title: Administrative Support ProfessionalAbout Timstate Property Management CorporationWe are a dynamic property management company seeking an experienced administrative support professional to join our team.Job Description:Responsible for performing basic accounting duties, ensuring accuracy and efficiency in all financial transactions.Recording and...

  • Property Accountant

    1 week ago

    Quezon City, National Capital Region, Philippines SOSA JB Property Management Corp. Full time

    Company OverviewSosaJB Property Management Corp. is a Filipino-owned company established in 2010, founded by Mr. Jeffrey R. Sosa. With over three decades of proven and successful expertise in the various aspects of facilities and property operations, the company has a deep understanding of the culture, needs, and expectations of the local market. The...

  • Property Accountant

    4 weeks ago

    Quezon City, National Capital Region, Philippines SOSA JB Property Management Corp. Full time

    Company OverviewSosaJB Property Management Corp. is a Filipino-owned company established in 2010, founded by Mr. Jeffrey R. Sosa. With over three decades of proven and successful expertise in the various aspects of facilities and property operations, the company has a deep understanding of the culture, needs, and expectations of the local market. The...

  • Property Admin

    4 weeks ago

    Caloocan City, National Capital Region, Philippines INK FOR LESS PRO SERVICES INC Full time

    About the roleReporting to the Property Manager, this full-time Property Admin position is responsible for providing administrative support to ensure the smooth and efficient operation of property portfolio in Caloocan City, Metro Manila. This role is integral to the success of the property division and contributes to the overall business objectives.What...

  • Residential Property Director

    3 days ago

    Makati City, National Capital Region, Philippines DMCI Homes Full time

    About Us:DMCI Homes is a leading developer of quality and durable properties.We believe in promoting from within and providing ongoing opportunities for professional development.Our Culture:We value creativity, collaboration, and innovation in our work environment.Key Responsibilities:Oversee a diverse portfolio of properties.Develop and implement strategies...

  • Property Leasing Administrator

    3 days ago

    Quezon City, National Capital Region, Philippines Sourcefit DR Full time

    What We OfferWe offer a competitive salary, comprehensive benefits package, and opportunities for growth and development. Our team is passionate about delivering exceptional results and building long-lasting relationships with our clients.Job DescriptionWe are seeking a highly skilled and motivated individual to join our leasing team as a Leasing Support...

  • Real Estate Analyst

    2 days ago

    Makati City, National Capital Region, Philippines Leechiu Property Consultants Full time

    6 days ago Be among the first 25 applicantsDirect message the job poster from Leechiu Property ConsultantsDuties and Responsibilities:Provide support and assistance to LPC's agents for the firm's leasing, sale, and acquisition transactions.Assist in the gathering, processing, analysis, and presentation of property and market information.Manage and utilize...

  • Leasing and Sales Associate

    2 days ago

    Makati City, National Capital Region, Philippines Leechiu Property Consultants Full time

    We are currently seeking a talented Real Estate Analyst to join our team at Leechiu Property Consultants. As a valued member of our leasing and sales team, you will contribute to the success of our business by providing exceptional support to our agents.Your key responsibilities will include:Ensuring the accuracy and up-to-dateness of our building database...

  • Assistant Property Manager

    2 days ago

    Makati City, National Capital Region, Philippines SMDC Full time

    SMDC Makati, National Capital Region, PhilippinesAssistant Property ManagerSMDC Makati, National Capital Region, Philippines3 days ago Be among the first 25 applicantsTechnology, Business Administration or related field and minimum of One (1) year management experience.Good knowledge of all laws that govern building management and maintenance, as well as...

  • Property Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines SBS Philippines Corporation Full time

    JOB OBJECTIVES As a Property Assistant, you will be responsible for providing administrative support to our property management, assisting with day-to-day operations, and ensuring the smooth running of our properties. This position requires a detail-oriented mindset and the ability to handle multiple tasks simultaneously also requires strong...

  • Accounting and Financial Services Assistant

    2 days ago

    Makati City, National Capital Region, Philippines Timstate Property Management Corporation Full time

    Job Title: Accounting and Financial Services AssistantAbout Timstate Property Management CorporationWe are a leading provider of property management services seeking an experienced accounting and financial services assistant to join our team.Job Description:Performing a range of accounting duties, including recording transactions and maintaining accurate...

  • Property Manager

    3 days ago

    Mandaluyong City, National Capital Region, Philippines Lica Land Group Full time

    Lica Land Group is a real estate arm of the Lica Group of Companies, representing innovative property development projects in and around Metro Manila. The company is involved in middle-income residential subdivisions, leisure developments, neighborhood shopping centers, Autoplexes, and various residential, office, and commercial buildings.Role...

  • Leisure Property Consultant

    3 days ago

    Makati City, National Capital Region, Philippines DMCI Homes Full time

    About DMCI Homes:We are a leading developer of quality and durable properties.We believe in promoting from within and providing ongoing opportunities for professional development.Our Culture:We value creativity, collaboration, and innovation in our work environment.Job Description:Manage and oversee a residential and leisure property portfolio.Develop and...

  • Leasing Property Manager

    2 days ago

    Makati City, National Capital Region, Philippines Ayala Malls Full time

    Ayala Malls is a leading developer of innovative shopping centers in the Philippines, providing a rewarding lifestyle experience to patrons.Job OverviewWe are seeking a skilled Mall Leasing Manager to join our team at Ayala Malls Makati. The successful candidate will be responsible for executing leasing strategies at the property level, ensuring high...

  • Property Admin

    3 weeks ago

    Quezon City, National Capital Region, Philippines WalterMart Shopping Center Full time

    Oversee the administrative functions in the property management office including, but not limited to, office management, billing and collection, legal compliances, management of tenants' online groups (e.g., Facebook, Viber, community applications), property housekeeping, and other admin rolesProcess and oversee the application of construction bonds,...

  • Administrative Officer Position in Property Management

    24 hours ago

    Quezon City, National Capital Region, Philippines DSWD Full time

    About the RoleAs an Administrative Officer I (Supply Officer I) with the DSWD Central Office, you will play a crucial role in ensuring the effective management of government properties. Your primary responsibility will be to prepare documents related to real property management and update records in PREMIS.Key ResponsibilitiesDocument Preparation: Prepare...

  • Assistant Property Manager

    4 weeks ago

    Makati City, National Capital Region, Philippines Manila Recruitment Full time

    As an Assistant Property Manager, the key focus of this role is to assist with the property management of a growing portfolio of Australian commercial properties by liaising with tenants and contractors, taking responsibility for current property-related matters, and being conscious of upcoming portfolio items/issues.This is an excellent opportunity to gain...

  • Business Operations Coordinator

    2 days ago

    Makati City, National Capital Region, Philippines Timstate Property Management Corporation Full time

    Job Title: Business Operations CoordinatorAbout Timstate Property Management CorporationWe are a rapidly growing property management company seeking an experienced business operations coordinator to join our team.Job Description:Coordinating and executing business operations, ensuring seamless day-to-day activities.Maintaining accurate and up-to-date records...

  • Property Services Associate

    5 days ago

    Quezon City, National Capital Region, Philippines CALMAR LAND DEVELOPMENT CORPORATION Full time

    **Responsibilities**The Community Marketing Associate will be responsible for maintaining properties to the highest standards, developing and implementing marketing strategies, and building strong relationships with homeowners.Maintain properties in excellent condition, meeting quality expectations.Design and execute effective marketing campaigns to promote...