HR and Admin Manager Japanese Construction firm Ortigas

■Background of this job：
1 manager is handling general affairs tasks; they need an additional workforce since the company is expanding.

The client is seeking a proactive and experienced General Affairs Manager who will play a key role in bridging the technical and administrative divisions of JFE Civil Engineering and Construction Corporation in the Philippines.
As the company scales from 30 to 50–70 employees in the coming years, this role is critical to building a robust back-office foundation.
The ideal candidate is a hands-on generalist with experience managing administrative functions in a company with 50 + employees.

This is not a specialist role – we are looking for a flexible and dependable general manager who can oversee a wide range of areas, including HR, general affairs, labor management, accounting, and finance.

They want a generalist instead of a specialist.

■Job Description:
HR / Labor & General Affairs
Oversee all HR and labor-related matters, including hiring, onboarding, employment contracts, payroll, timekeeping, and compliance with Philippine labor law.
Design and implement HR policies and processes suitable for a growing mid-sized organization.
Support internal communication and employee relations to maintain a healthy work culture.
Coordinate with external partners (e.g., legal, tax, recruitment firms) as needed.

Accounting & Finance
Liaise with accounting service providers and/or internal accounting staff to ensure accurate bookkeeping, tax filings, and financial reporting.
Monitor cash flow, cost management, and support budget planning.
Oversee monthly payroll and related government filings (SSS, PhilHealth, Pag-IBIG, BIR).

Office Management / Compliance
Manage office facilities, IT infrastructure, and procurement of supplies.
Ensure company licenses, permits, and other regulatory requirements are maintained and renewed.
Support business continuity and risk management initiatives.

Cross-functional Coordination
Serve as the communication bridge between Japanese management and local staff, especially between technical (engineering) teams and administrative functions.
Assist Japanese managers in navigating local regulations and operations.
Participate in management meetings and contribute to mid- to long-term planning.

Organizational Development
Contribute to organizational scaling, including setting up structures and systems to support headcount growth.
Recruit and train new administrative staff as needed.
Streamline workflows and propose improvements to enhance efficiency.

MUST
More than 5 years of experience in the General Affairs department
Ability to communicate effectively in spoken Japanese (reading/writing not mandatory but a plus).
Strong coordination, leadership, and problem-solving skills.
Hands-on attitude – willing to do both strategic planning and operational tasks.
Proficiency in MS Office and basic business tools.
Team leading experience for at least 2 years.

PREFERRED
Experience in administration or general affairs, ideally in a mid-sized company (50+ employees).
Broad knowledge of HR, labor law, accounting practices, and compliance in the Philippines.

Benefits:
15 SL/15VL, 13th month, Bonus, HMO with dependents, etc.

2.25 months (summer/winter=1+1.25=2.25 months)
*It will be written on the offering letter, and since the company's profit is fine, the company provides a 2.25-month bonus in addition to 13 months' pay for 8 years continuously now.
*Yearly salary is 15.25 months' pay. (12+1+1+1.25)

Position allowance (if manager level), house allowance, Japanese language allowance (N3: 5000php month, N4: 3000php, N5: 1000php)
Meal + transportation : 13,000php/month

You can study the Japanese language in the company.

Work schedule: Mon-Fri 7:00 AM to 4:00 PM

Interview process:
1. Online or F2F (F2F is the default)
2. F2F