Adminstrative Assistant

Job Summary:

Responsible for drafting, reviewing, and processing official communications, as well as monitoring, consolidating, and preparing reports to supports the division's operations and compliance requirements.

Duties and Responsibilities:

* Draft, edit, and prepare official letter, memoranda, and other written communications for internal and external stakeholders.

* Receive, log, and route incoming and outgoing correspondence.

* Monitoring the submission of required reports from units, offices, or partner agencies.

* consolidate and summarize data from submitted reports for management review.

* Maintain and organized filing system for communications and reports (both physical and electronic).

* Ensure all outgoing document are complete, accurate, and aligned with office standards.

* Coordinate with staff, partner offices, and stakeholders to follow up on pending communications and reports.

* Assist in preparing presentations, summaries, and compliance documentation as required.

Qualification:

* Bachelor's degree in Public Administration, Communication, Business Administration, or related field.

* Preferably with experience in drafting official correspondence and preparing reports.

* Strong written and verbal communincation skills.

* Proficient in MS Office and Google Workspace applications.

* Highly organized, detail-oriented, and able to meet deadlines.

* Able to work with minimal supervision and maintain confidentiality.

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