Admin Assistant

3 weeks ago

Quezon City, Philippines Filinvest Group Full time

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.KEY ACCOUNTABILITY 1 - Handle Administrative RequirementsAttend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.File, safekeep and update all records of the Property Management Office. Including the following:o Update on Meralco transfer of account name.o Inventory of parking, 201 and masterlist.Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.Act as coordinator of the day-to-day operation of Admin Office and community events. Implementation of account disconnection to unit owners.Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.Coordinates with CWSI for water bill concerns.Immediately inform/report any incidents related to tasks.KEY ACCOUNTABILITY 2 Other taskIf with RFID System: monitor and update RFID system and masterlist.If the Project is under Filinvest Board: update turn-over online of FilinvestQUALIFICATION:Bachelor of Science Major in Management and other Business related course1 year in Customer Servicing

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