Leasing Admin Virtual Assistant

3 weeks ago

Baguio City, Philippines Interlink Global Talent Full time
ABOUT US: At Interlink Global Talent, we specialize in providing skilled offshore staffing solutions to businesses across diverse industries. Our team of highly trained professionals, located in the Philippines, seamlessly integrates with companies in the United States, offering a unique and cost-effective approach to meet staffing needs.

The Leasing Admin Virtual Assistant will play a crucial role in supporting the Leasing Manager in efficiently managing the renewal process. In the absence of the Manager, the assistant will take on all responsibilities outlined by the Leasing Manager and property owner. Additionally, the assistant will be directly responsible for maintaining all renewal processes to ensure seamless operations.

Responsibilities

  • Compliance
  • Conduct all business in accordance with company policies and procedures, local ordinances (CRLTO), Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.
  • Renewals
  • Send out all renewals after LM receives approval from owners
  • Track responses and send appropriate replies- see email templates
  • Send all tenant negotiations to LM
  • Draft Renewal Leases
  • Draft all renewal leases- make sure to keep up with this task
  • Send reminders to answer the renewal offer email (schedule TBD)
  • Send reminders to sign the leases (schedule TBD)
  • Move In information
  • Ensure all tenants moving in on the Asana list have provided: paid move-in fees, renters insurance, and
  • utility account information (as needed)
  • Follow up consistently until move in-date
  • Enter information into Asana task description
  • Send Move-Out Information
  • Send out 2 month move out information to all tenants leaving in 60 days
  • Send out 1 month move out information to all tenants leaving in 30 days
  • Send out 15 day move out information to all tenants leaving in 15 days
  • Parking Leases
  • Answer all parking lease inquiries
  • Collect pertinent car information- make, model, year, color, plate #
  • Verify parking details with LM
  • Draft, send for proofing, and send parking lease
  • Update parking roster in DropBox

Key Qualifications

  • Previous experience in a leasing or property management role is preferred.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Asana and Dropbox preferred.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Familiarity with relevant laws and regulations pertaining to leasing and property management.

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