Virtual Administrative Assistant

4 weeks ago

City of Balanga, Philippines Parallelz Full time
We are seeking a highly skilled Virtual Administrative Assistant to join our team. As a Virtual Administrative Assistant, you will provide comprehensive administrative support to our organization while working remotely. The ideal candidate will have a background in corporate analysis, preferably in financial, accounting, or marketing (non-sales) positions within large organizations. Additionally, experience in executive support is highly desirable.

Responsibilities:

  • Provide administrative support:
  • Manage calendars, schedule appointments, and organize meetings for executives and teams
  • Coordinate travel arrangements, including flights, accommodations, and transportation
  • Prepare and distribute memos, emails, and reports as requested
  • Conduct research and gather information as needed
  • Executive support:
  • Provide high-level support to executives, including managing their schedules, handling correspondence, and prioritizing tasks
  • Assist in preparing executive-level presentations and reports
  • Coordinate and schedule meetings with internal and external stakeholders
  • Excel expertise
  • Utilize advanced Excel functions and formulas to analyze data and create reports
  • Develop and maintain spreadsheets to track and manage various projects
  • Generate visualizations and presentations using Excel to communicate data effectively
  • Process improvement:
  • Contribute your valuable insights and perspectives to improve administrative processes and procedures
  • Identify opportunities for automation and process optimization to increase efficiency

Requirements

  • Previous corporate experience as a financial analyst, engineer, or marketer (non-sales)
  • 2+ years of experience with Microsoft Excel or Google Sheets
  • Experience working with North American or European stakeholders
  • Strong organizational and time management skills to handle multiple tasks simultaneously
  • Excellent written and verbal communication skills to effectively interact with clients and team members
  • Proactive and resourceful, with the ability to work independently and take initiative
  • High attention to detail and accuracy in all tasks
  • Bachelor's Degree

Benefits

This is a fully remote position.

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