Marketing Specialist

1 month ago

Taguig, Philippines Abbott Full time
Key Areas Of Accountability:

Assist the Associate Marketing Director and Adult Marketing Team with the administrative aspect of marketing programs implementation such as:

  • Help in Marketing Program Documentation and Budgetary Approval:
  • Workplan/CE routing
  • PTURT/RBE/PR-PO/Bid Waiver
  • PO release to suppliers
    • Help in Marketing Program Budget Monitoring and Invoice Processing:
      • Monthly Expense Tracking and Accrual Submission to Finance (together with SPMs/MMs)
      • Invoice Processing (Receiving, System Processing, CFS submission & tracking, Payment / Cheque monitoring)
    • Assist in Materials Deployment and Production
      • RFMI/Sharepoint
      • A/R Consolidation and Monitoring
Assist in the development / implementation of select Marketing Programs, particularly Direct-to-Consumer programs, examples:

  • National Promo Packs: assist in coordination with suppliers, procurement, cross functional team for materials quotation/ordering/delivery; system set-up of material codes / barcodes; together with SPM, consolidate requirements for promo toolkits
  • New Product Initiatives: assist in internal cross functional coordination for product set-up requirements – item master list /material codes/barcodes, consolidate of NPI toolkit requirements such as product shots, packaging shots, price lists, and trade letters

Attend to the general administrative requirements of the AMD & Marketing Team in case of travel / events

  • Hotel, travel & transport requirements
  • Coordination of team meeting including venue selection, catering and general management.
  • General communication to the Adult Marketing team eg special events, deadlines etc
  • Coordination of all regional and international visitors/visits.
  • Checking that the team's expenses are within local SOP and documentation is complete prior to submission the Marketing Director / Finance

General Administration Duties Including:

  • Coordination and administration of marketing documentation to ensure correct routing of signatories and adherence to SOP.
  • Hotel and travel booking of Adult Nutrition team.
  • Coordination of documentation to ensure compliance to SOPS's including routing and signature approvals for online and manual request. Documents include:
    • Request to purchase
    • Professional Service Agreements
    • CDPA (concept, development & printing approval)
    • Vendor set up processing
    • Vaporizer request processing
    • Accounts payable
    • Request for Business Expense
    • Business Travel Request
  • Administration and processing of Request for Business Expense (RBE)
  • Administration and processing of Samples Request (SR) and Business Travel Request (BTR).
  • Administration of purchase request for promotional materials, advertising contracts, office supplies etc.
General finance administration

  • Monitor sales operational expenses; provide monthly expenses accruals & administration of documentation.

Job Specification

Knowledge & Experience:

  • Microsoft office
  • Can work independently and in a group
  • Excellent administrative skills
  • Excellent negations skills
  • Multitasking
  • Strong planning and organization skills
  • Positive attitude, outgoing personality, strong communication skill (both written and oral) and interpersonal skill, ability to work cross-functionally as well as to collaborate with sales team

Competencies Required:

  • Anticipation:

Is able to proactively identify work issues/obstacles, create appropriate strategies and solutions. Ability to effectively respond to internal or external change, has a capacity to learn new skills, use data and experience to meet internal/external customer's needs.

  • Planning and Organizing

Establishing a course of action for self and others to ensure that work is completed efficiently.

Key Actions:

  • Identifies more critical and less critical activities and assignments; adjusts priorities when appropriate.
  • Determines project/assignment requirements by breaking them down into tasks and identifying types of equipment, materials, and people needed.
  • Allocates appropriate amounts of time for completing own and others' work; avoids scheduling conflicts; develops timelines and milestones.
  • Takes advantage of available resources (individual, processes, departments, and tools) to complete work efficiently; coordinates with internal and external partners.
  • Uses time efficiently and prevents irrelevant issues or distractions from interfering with work completion.
  • Quality Orientation

Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

Key Actions:

  • Accurately and carefully follows established procedures for completing work tasks.
  • Vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.
  • Initiates action to correct quality problems or notifies others of quality issues as appropriate.

Key Actions:

  • Accurately and carefully follows established procedures for completing work tasks.
  • Vigilantly watches over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.
  • Initiates action to correct quality problems or notifies others of quality issues as appropriate.

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