Finance Business Partner

3 weeks ago

Manila, National Capital Region, Philippines International Rice Research Institute Full time


Job Description

Description

–>

Under the general supervision of the Finance Business Partnering Deputy Head, the Finance Business Partner – Breeding Operations Unit (BOU) is responsible for providing financial information to budget holders, IRRI Management, and all other stakeholders by providing financial information in a timely and accurate manner and compliance with the Institute's and CGIAR's guidelines. As the primary individual responsible for the supervision of the financial analysis of the platform funds, the Finance Business Partner – BOU will provide strategic support to IRRI Management, Cost Centre Leads, and budget holders, in general, by proactively monitoring financial activities and financial reporting specific to the platform and communicating results of the analyses including financial and business advisories that are critical to the responsible leads' decision- making purposes.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Roles and Responsibilities:

Supervise the analysis transactions, preparation of variance analysis, and preparing timely financial reports on the IRSP funding status on a timely basis and following CGIAR guidelines.Analyze transactions, prepare variance analysis, and prepare timely financial reports on the grants revenue and expenditures on a timely basis and following CGIAR guidelines and Donor memorandum of agreement.Provide exceptional business advisory and support for financial activities of the platform by:monitoring spending and coordinating all movements of the budget and providing financial expertise in budget profiling, budget revisions, and preparation of best estimatesanticipating the platforms' needs and identifying improvements and new resources to support the teamdeveloping materials and training activities to provide stakeholders with an enhanced understanding of finance policies, guidelines, procedures, and programs.Collaborate with resource partners such as other Financial Teams, Legal Services, Portfolio Management Office, Human Resources, IRRI Education, Communication, and Operations to provide optimal customer service and ensure grants adhere to institutional financial compliance and reporting requirements.Coordinate and collaborate with IRSP budget owners regarding the overall financial management of the budgets under their leadership and/or responsibility, and proactively identify issues about their funds and recommend timely solutions.Coordinate and collaborate with other Finance Teams, Legal Services, Portfolio Management Office, and other offices in reviewing contracts to ensure that all provisions are compliant with Institute policies and procedures, and feasible within the context of the Institute's operations.Coordinate with external and internal auditors during project audits and ensure prompt response to queries for smooth and timely audit fieldwork.Coordinate and collaborate with the MIS team, through the Finance Transformation Team, for system improvement and functionality testing.Work collaboratively with other Finance Teams during month-end and year-end closing of books to ensure that all legitimate transactions are properly recorded and that all financial reports are accurately prepared and submitted to stakeholders and donors on time.Develop and deliver training programs to stakeholders for enhanced understanding of grants requirements and Institute policies and procedures from a financial perspective.Review and analyze transactions for the timely preparation and submission of quality financial reports to the platform, as applicable.Conduct regular discussions with the platform to provide support in the financial management aspect of the cluster under their leadership/responsibility.Closely monitor and analyze the BOU clusters' budget spending and recovery (as applicable) patterns and communicate the same to budget owners for a more reliable budget profiling.Maintain and update budget loading in the financial system for budget owner's use and ensure accuracy in the Statement of Budget and Expenditure report and Cost Center Dashboard.Proactively and closely monitor, reconcile, validate, and analyze financial transactions and reports.Conduct periodic trainings for stakeholders.

Qualifications:

Bachelor's degree in Accounting, CPA preferred, with at least 2 years working experience in accounting, auditing, financial management, budgeting, or related field

Skills Required:

Mandatory:

Has extensive knowledge of accounting systems, bookkeeping, and financial reporting.Must be highly analytical and stakeholder service-focused with exceptional problem-solving and organizational skillsAbility to communicate professionally, positively, and effectively with a variety of individuals integral to the positionAbility to quickly learn and grasp the implications of the financial terms and conditions for each managed projectCan work with minimal supervisionProficient in using MS Office and has relevant experience in computerized financial systems and flexibility to adapt new software applications

Preferred:

CPA with deep knowledge and understanding of grants budgets, donorregulations; and financial compliance requirements;

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