Operations Assistant

17 hours ago


Manila, National Capital Region, Philippines Asian Development Bank (ADB) Full time

Job Summary: Operations Assistant is responsible for providing administrative support and coordinating activities for the Equity Investment Unit under the Private Sector Operations Department.

The Asian Development Bank (ADB) is seeking a highly organized and detail-oriented Operations Assistant to join its team in Manila, Philippines. As an Operations Assistant, you will play a crucial role in supporting the Equity Investment Unit's daily operations, ensuring the smooth execution of tasks, and maintaining accurate records.

Key Responsibilities:
  • Provide administrative support to the Equity Investment Unit, including scheduling, coordinating meetings, and preparing documents.
  • Manage supervisors' schedules, resolve scheduling conflicts, and update supervisors of changes to schedules.
  • Organize mission travel, including reviewing and recommending flight options, planning itinerary, and preparing meeting schedules.
  • Ensure that appropriate arrangements and confirmations are made for all external meetings/international events.
  • Coordinate logistical requirements for meetings and other activities.
  • Prepare presentations, tables, and charts for reports, and edit, layout, and submit documents for supervising staff.
  • Retrieve documents and data for reports, and ensure follow-up of specific queries.
  • Deliver efficient administrative services by properly screening incoming calls, taking accurate messages, and handling client queries.
  • Welcome visitors and ensure they are properly greeted and escorted to their meetings.
  • Maintain a directory of external contacts by recording business card information.
  • Collaborate with ADB staff and internal and external clients and other stakeholders, as required.
Requirements:
  • Bachelor's degree.
  • At least 5 years of work experience.
  • Good computer skills and memo composition and editing skills.
  • Ability to manage priorities and workload within general schedule of work, instructions, and standardized practices.
  • Ability to foresee response and implication of own outputs, and to undertake tasks efficiently.
  • Ability to collaborate with teams as a constructive team member.
  • Ability to work with individuals from different cultural/national backgrounds.
  • Good analytical thinking with ability to make simple causal links, pro-and-con lists, and analyses to reach a decision.
  • Good interpersonal and communication skills.
  • Ability to maintain composure under pressure.
  • Proficiency in written and verbal English.
About Us: The Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines, and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.
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