Executive Assistant

7 days ago

San Fernando, Central Luzon, Philippines JOBS360 Full time

Job Description

The duties and responsibilities of the Executive Assistant typically include but are not limited to provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions. The Executive Assistant is a facilitator and communication channel for the executive team and the organization.Job Responsibilities
Communication proficiency – type reports, memos, letters and other documentsFacilitate internal communication (e.g. distribute information and schedule presentations)Complete expense reports for multiple executivesAbility to record, type and distribute meeting minutesHeavy Calendar ManagementCoordinate daily calendars and eventsPlanning appointmentsMake travel arrangementsTime managementPrioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Required Skills
Must speak, read and write fluent EnglishStrong communication skills with the ability to interact productively with the teamKeen attention to detail, with an ability to spot errorsStrong analytical and organizational skillsWork efficiently – allocate one's own time efficiently; handle multiple demands and competing priorities; efficiently processes paperworkWeb and computer navigationProficient with Microsoft Excel and Outlook (includes calendar and contact management)Well-developed time management and organization skillsMinimum Qualifications
FlexibilityForward looking thinker, who actively seeks opportunities and process solutionsFour-year university degree in Business Administration preferred or equivalent experience in a related field.Proficient with the following software programs: OneNote, PowerPoint, Box, Skype, and Bluebeam/AdobeDemonstrated understanding of the importance of relationship buildingEffective oral and written English communication skillsWork Hours
Monday – Friday 11:00 PM – 8:00 AM (includes 1-hr lunch break) Philippine TimeShoreXtra Benefits and Perks
Paid training10% Night differential pay from 11:00 pm to 6:00 am only (minus 1 hour lunch)HMO coverage at day 1Monthly Team Engagement ActivitiesTwice a year team building activityStarbucks Monday (last Monday of the month)Lunch Wednesday (3rd Wednesday of the month)Monthly Loyalty Bonus effective 1st Year AnniversaryMilestone Bonus (3rd, 5th, 10th year anniversary)15 leave credits per year (Usable upon regularization)Additional Leave Credit at 1 year and another every 2 years thereafter.

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