Procurement Staff

1 month ago

Manila, National Capital Region, Philippines Hexagon Group of Companies Full time

The Procurement Staff is responsible for managing and coordinating aspects of the procurement process. This includes receiving of purchase requests, managing payment requisitions, overseeing import documentation, coordinating with suppliers/brokers (regarding SPS), ensuring compliance with government regulations, and maintaining organized records.

DUTIES AND RESPONSIBILITIES:

Receives all purchase requests for trade, and assigns a unique PR number.Updates the applicable monitoring sheet to track and monitor the status of purchase requests.Verifies details, prices, and amounts from the Purchase Order Request Form to the Proforma Invoice.Prepares requisitions for import payments (RFP) and ensures accurate payment breakdown and fulfillment.Keeps track of payment schedules/matrix of suppliers and handles claims and deductions.Prepares, submits, revises, and cancels Letters of Credit (LC)/Documentary Payments (DP) files.Assists in the application, submission, and receipt of import permits from government agencies such as BAI, NMIS, BPI, MAV, etc., ensuring compliance with importation requirements.Maintains communication with Intercommerce, providing importable templates and monitoring the progress of requests.Collects and prepares reports required by government agencies such as BAI, NMIS, BPI, and others.Assists in submitting necessary applications and documentation to comply with import regulations.Establishes and maintains a well-organized filing system for important and confidential documents and records to facilitate easy retrieval, protection, and safekeeping.Ensures an adequate supply of necessary office materials and monitors inventory levels.Maximizes the usage of supplies to minimize waste and expenses.Performs any other assigned tasks, duties, and particular job responsibilities as needed.MINIMUM QUALIFICATIONS:Bachelor's degree in Business Administration, Supply Chain Management, or a related field.At least 2 years of proven experience in procurement, preferably in a similar industry or organization.Solid knowledge and understanding of purchasing processes, policies, and systems.Proficient in utilizing an Order Management System (OMS) and MS Office package (PowerPoint, Excel, Word).

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