Office Clerk

2 months ago


Manila, National Capital Region, Philippines Philippine Academy of Rehabilitation Medicine Inc. Full time

Job Requirements

Excellent in using Microsoft Office and Canva

At least 2nd year College level

At least 1 year of working experience

Good verbal and written communication skills

With pleasing personality and good work ethics

Key Accountabilities:

1. Courteous and prompt handling of incoming/outgoing calls and correspondences.
2. Timely and accurate filing of pre and post-CME reporting requirements.
3. Complete and proper filing of PARM files, accounting, and other documents.
4. Proper maintenance and inventory of office furniture, equipment, and facilities.

Duties and Responsibilities:

1. Receive incoming calls and respond appropriately and courteously.
2. As necessary, direct the call to the appropriate person or PARM officer who can better respond to the query or request.
3. Log the calls indicating the name of the person calling, institution represented (if any), contact number, and reason for calling.
4. Prepare and file for submission all pre-requisites for conduct of CME/CPDAS creditable events.
5. Prepare and file for submission all post-event (CME/CPDAS creditable) documentation required.
6. File all deposit slips, official receipts and check vouchers sequentially / chronologically.
7. Maintenance of 201 files of members.
8. Organize and ensure easy retrieval/storage of all Executive Board, committee, and event documentation.
9. Monitoring and ensuring that preventive maintenance of air-conditioning units and other office equipment are done on required periodic intervals.
10. Orderly filing of office documents and records.
11. Handle verifications from institutions regarding the fellow status of members.
12. Handle matters for requests of certificates of good standing.
13. Shall adhere to Section 3.1 of the PARM Operations Manual

(OBLIGATIONS OF THE TERM EMPLOYEE):
In general, the duties and responsibilities of the TERM EMPLOYEE shall encompass the following:
A. Issue official receipts sequentially for the sponsorship and registration fees received directly in the PARM office, in event venues and / or based on verified bank deposits.
B. Ensure that all collections are deposited to the accredited depository bank not later than the next banking day. File all deposit slips sequentially according to day.
C. Issue statement of accounts to the confirmed sponsor
D. Prepare the Financial report of the convention
E. Send out letters and invitations but not limited to participants, possible sponsors and PARM members.
F. Annual Convention Registration
G. Attend meetings of the Organizing Committee
H. Inventory of materials before, during, and after the event
I. Assist the Organizing Committee during the event proper
J. Assist Office Clerk in filing and clerical works.
K. Follow up sponsorship payments

Perform other related duties as may be required by the PARM office.

The following tasks will be included as the duties of the office clerk for matters not regarding the PSB:


- Coordinate with hotels for room accommodations and venue rentals for matters not related to the PSB.
- Organize and conduct meetings, both virtually (via Zoom) and in-person for matters not related to the PSB.
- Handle travel arrangements and maintain office supplies for matters not related to the PSB.
- Coordinate meetings and events for matters not related to the PSB


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