Procurement Staff

Job description

Job Title: Procurement Staff

Job Summary: The procurement staff is responsible for sourcing, purchasing, and managing the procurement activities of the organization. This role involves identifying reliable suppliers, negotiating contracts, managing inventory levels, and ensuring timely delivery of goods and services essential for the organization's operations. The procurement staff plays a key role in maintaining cost-effective procurement processes while adhering to organizational policies and quality standards.

Key Responsibilities:

Sourcing and Vendor Management:

Identify potential suppliers and vendors based on organizational needs.Evaluate and select suppliers through a structured procurement process.Negotiate contracts, terms, and pricing agreements with suppliers to achieve cost savings and favorable terms.Maintain strong relationships with suppliers to ensure timely delivery of goods and resolve any issues that may arise.Purchasing and Order Processing:Generate purchase orders (POs) based on inventory levels, demand forecasts, and budgetary constraints.Coordinate with internal stakeholders to confirm specifications, quantities, and delivery requirements.Track and expedite orders to ensure on-time delivery and resolve any discrepancies with suppliers.Maintain accurate records of purchases, pricing, and delivery performance.Inventory Control:Monitor inventory levels and replenish stock as needed to meet operational requirements.Implement inventory management strategies to optimize stock levels and minimize carrying costs.Conduct regular inventory audits to ensure accuracy and identify opportunities for improvement.Cost Management:Analyze pricing and market trends to recommend cost-saving opportunities.Collaborate with finance teams to develop and manage procurement budgets.Implement cost-effective procurement strategies without compromising quality or service levels.Compliance and Documentation:Ensure procurement activities comply with organizational policies, procedures, and regulatory requirements.Maintain comprehensive documentation of procurement processes, contracts, and supplier agreements.Prepare reports and presentations on procurement performance, savings achieved, and supply chain metrics.Risk Management:Identify and mitigate risks related to procurement activities, such as supply chain disruptions or quality issues.Develop contingency plans to maintain continuity of supply and minimize operational disruptions.Monitor supplier performance and take proactive measures to address any potential risks.Collaboration and Communication:Collaborate effectively with internal stakeholders, including department heads, project managers, and finance teams.Communicate procurement requirements, status updates, and issues to relevant stakeholders.Facilitate cross-functional teamwork to streamline procurement processes and achieve organizational goals.Continuous Improvement:Identify opportunities for process improvements within the procurement function.Implement best practices and innovative solutions to enhance efficiency and reduce costs.Participate in continuous learning and development activities to stay updated on industry trends and best practices Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, or a related field.Proven experience in procurement, sourcing, or supply chain management.Strong negotiation skills and ability to build effective supplier relationships.Proficiency in procurement software and Microsoft Office Suite.Excellent organizational, analytical, and problem-solving skills.Ability to work independently and collaboratively in a fast-paced environment Benefits: Health insurance Meal Allowance Transportation Allowance Perfect Attendance Birthday Token

---