operations assistant

3 weeks ago

Manila, National Capital Region, Philippines Internet of Things Philippines Inc. Full time

Job Responsibilities

Provide administrative support to the Operations Manager, including scheduling appointments, preparing documents and reports, and maintaining files and records.Maintain records of operations-related activities, such as contracts, purchase orders, and invoices.Help ensure that the company's operations are efficient and effective by identifying opportunities for process improvements and making recommendations to the Operations Manager.Communicate with other departments within the organization as needed to ensure that projects are on track and deadlines are met.Assist with scheduling and coordinating meetings and events, including preparing agendas, taking minutes, and distributing meeting materials.Assist in the preparation of reports and presentations by gathering and analyzing data, and creating charts, graphs, and other visual aids.Assist with project management tasks, such as coordinating with vendors, tracking project timelines, and updating project documentation.Monitor inventory levels of office supplies and equipment, and coordinate with the Operations Manager to reorder supplies as needed.
Job QualificationsCandidate must possess at least a Bachelor's Degree in Business Administration, Electronics and Communications Engineering, Computer Engineering, or equivalent.Knowledgeable in documentation, reporting, and contract preparation.Must be tech-savvy and highly analytical, capable of understanding and executing instructions with minimal supervision.Excellent organizational and time management skills, with good oral and written communication abilities.Proficient in inventory management including accurate reconciliation of delivery items, compliance with gate pass procedures, vendor accreditation processes, and price list management. Skilled in coordinating supplier meetings and resolving operational inquiries efficiently.

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