Associate Administrative Assistant for Commerical Banking

2 weeks ago

Manila, National Capital Region, Philippines Wells Fargo Philippines Full time

About this role:

Wells Fargo is seeking an Associate Administrative Assistant for Commerical Banking. This role is responsible for providing administrative and secretarial support to management teams or product areas or senior executives. The Administrative and Executive Assistant focus specializes in providing administrative and secretarial support for a department or group of individuals or senior executives. Responsibilities may include meeting coordination, supplies and equipment ordering, assistant coordination, payroll for staff eligible for overtime, overtime reports, handling calls and preparing correspondence, establishing and implementing office procedures, and acting as an information source on company policies.


In this role, you will:
Support Administrative Assistants or leaders by performing routine administrative tasks
Identify ways to improve individual work processes within established administrative procedures
Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed
Receive direction from administrative assistants, supervisors, or leaders
Escalate questions and issues to more experienced individuals
Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

Required Qualifications:
6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:
Must have completed at least 2 years of college education
Basic knowledge of vendor/supplier invoicing
Experienced in Calendar Management of C Levels
Experienced in international travel management
Intermediate Microsoft office skills (Word, PowerPoint, Excel, Outlook)
Strong organizational and time management skills
Advanced clerical ability and attention to detail
Ability to solve new and difficult problems with patience and resourcefulness
Confident in business correspondence (verbal and written)
Excellent data entry skills
Ability to succeed in team environment
Ability to multi-task and accomplish tasks effectively
Driven and highly motivated

Job Expectations:
Supplier invoice processing and tracking
Calendar Management and Travel Arrangement of at least five leaders
Full time work on site from 7PM-4AM (MNL time) on the first month, hybrid for the following months and onwards depending on training assessment
Workdays are Monday-Friday, weekends off
Amenable to work at 5NEO, BGC, Taguig

Posting End Date: 30 Oct 2024 *Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit

Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

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