Facilities Project Manager

2 months ago

Manila, National Capital Region, Philippines John Clements Consultants, Inc. Full time

The Facilities Project Manager leads and manages high-level projects in collaboration with a breadth of vendors, partners, and CGS personnel, with an emphasis on facilities, hubs and real estate property. Responsible for supervising the 3rd party vendors, which includes providing training and regularly monitoring performance, with an emphasis on adhering to and prioritizing safety and emergency procedures and policies.

Responsibilities

Developing project plans including setting objectives, defining project scopes and budget, allocating resources, establishing timeliness, and coordinating with different teams to ensure successful project execution.Managing teams related to facility projects, such as overseeing the day-to-day activities (maintenance, housekeeping) and ensuring efficient coordination and collaboration amongst personnel, setting performance goals, and implementing strategies to optimize project management effectiveness and cost-efficiency.Acting as the primary point of contact between the organization and the other stakeholders for improvement projects, which includes monitoring progress and addressing emerging issues.Collaborating with internal teams, contractors, architects, and vendors to ensure effective coordination, high-quality workmanship, timely completion, safety and compliance, and communication throughout the project lifestyle.Providing regular updates and communications to stakeholders while addressing concerns and receiving and incorporating feedback.Collaborates with the staff and the Leadership Team on the Maintenance projects and emergency situations, with an emphasis on operations and safetyCapital improvement and infrastructure upgrade and renovations projects: Oversees capital improvement and infrastructure upgrade and renovation projects aimed at enhancing the facilities.Identifying areas for improvement, conducting feasibility studies, developing projects budgets, managing contractors, and ensuring timely completion and budget constraints.Ensuring compliance with building codes and regulations, as well as evaluating technical specifications.Coordination and liaising with engineering and construction teams, as well as overseeing and monitoring progress, conducting site inspections, and ensuring work aligns with engineering plans and standards.Supervises the Facilities & Real Estate Project Manager, including 3rd party vendors: Delegates facilities-projects daily and tasks, and scheduling of work shiftsPrepares and facilitates the development and implementation of staff workplans, provides regular 1-on-1 check-ins, regular team meetings, and performance reviewsSecondary Responsibilities:Participates in the Senior Leadership Meetings in a content expert capacity. Communicates project progress with Facilities leadership and other staff (e.g.., All-Staff meeting)Creates and develops business cases and proposals for Facilities-related strategic project under the guidance of the Director for Real Estate & Facilities.Presents results to the Senior Leadership Meetings for review, prioritization, modifications, and approval.Conducts record keeping for drawings, critical engineering, construction documentation, financial documentation, project communication updates, or similar. Knowledge and Skills:

Business Practices:

High proficiency with Microsoft Office, MS Project Management, AutoCADAbility to effectively handle multiple tasks, often with overlapping and time-sensitive deadlines and an attention to detail with a high-degree of accuracyExercise sound judgement while upholding high integrity and ethical standardsFacilities and Engineering Knowledge and Expertise:Possesses a string understanding of facilities management principles and best practices, including knowledge of building systems, maintenance requirements, and operationsPossesses a deep understanding of building codes, regulations, and compliance requirement relevant to infrastructure projectsPossesses a deep understanding of sustainability principles, practices and industry standards in service of energy efficiency measures, waste reduction strategies, renewable energy technologies, and sustainable materials and practices.Projects:Exhibits a strong understanding of financial concepts and metrics to assess the financial feasibility of projectsProject Management:Demonstrated ability to effectively manage and track multiple projects scope and budgets ranging from ($10k-$5M) simultaneously with stringent and often overlapping deadlines, with an emphasis on monitoring project progress, conducting site inspections, and verifying that work aligns engineering plans and standards.Excellent interpersonal, written, and presentation communication skills that encourage collaboration, team building, accountability with people of diverse talents and backgrounds. Supervision and LeadershipAbility to model and support a positive team dynamic with an emphasis on coaching and mentoring paid, and various external stakeholders using asset-based feedback.Ability to conceptualize and explain high-level, big-picture ideas and strategies, then apply them at a tangible, operation level in service of staff and colleaguesAbility to manage project budgets, estimate labor time and costs for projects, and manage employee and vendor workloads across multiple and simultaneous projects.Ability to establish, maintain, and support professional relationships with community, industry, and institutional giving partnerQualification:Graduate of Electrical Engineer and Mechanical EngineerLicensed Electrical Engineer and Licensed Mechanical EngineerMinimum of 6 years' experience with the following: Experience managing high-level and complex projects related to facilities, hubs, and/or real estate property, with examples of developing, managing, and/or re-forecasting budgetsExperience working in a commercial or industrial setting, with an emphasis on mechanical, electrical, plumbing, refrigeration, improvements (office remodeling), and preventative maintenance. Experience working in construction environments or interfacing directly with General Contractor(s) and various trades sub-contractorsExperience working collaboratively in both small and large teams/departments/project.Minimum 3 years supervisory experience, with an emphasis on best practices in staff professional development-leading by example, mentorship, and identifying areas for growth and improvementAn academic degree in the sciences, construction, or related fields/disciplinesExperience managing and/or mentoring other project managerProject Management Certification or equivalent experienceExcellent oral and written communication skills

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