Accounts Payable Officer

2 weeks ago


Pasig, National Capital Region, Philippines Satellite Office Full time
Tasks:Maintenance of supplier Accounts (AOA, Online & Corp Stores)
  • Processes credit applications and establishes new Supplier Accounts.
  • Opens new accounts in Pronto for Service suppliers.
  • Maintains credit terms and other information for all suppliers in Pronto.
The Organization's AP
  • Reconciling creditor accounts.
  • Managing incoming calls from creditors who are chasing payment. Resolves problems such as incorrect charges, unpaid and lost invoices and disputed charges.
  • Prepares EFT payment runs.
  • Clearing Redmap exception Que
The Organization's Corporate Stores & Online AP
  • Coding the non-inventory charges in Redmap.
  • Clearing the PO approval que and exception que (for DTS supply) in Redmap
  • Forwarding price discrepancies to Merch team and updating register.
  • Reconciling creditor accounts.
  • Follow up with Corporate Store Managers to enter any missing invoices/ credit notes.
  • Managing incoming calls from creditors who are chasing payment. Resolves problems such as incorrect charges, unpaid and lost invoices, and disputed charges.
  • Prepares EFT payment runs.
  • Clearing inter Company purchases through Pronto.
  • Follow up outstanding supplier credit notes – (due over 2 months)
  • Reconciling GRNI ac
The Organization's Franchise Stores AP – Franchisees
  • Reconciling creditor accounts- Inventory suppliers
  • Forward list of outstanding invoices/ credit notes to Franchisee to enter on to Pronto.
  • Prepares EFT payment runs and forward to Franchisee.
  • Prepare monthly report in conjunction with AP Manager.
Authority
  • May correct invoices issues by preparing journals for authorisation.
Relationships:
  • The finance team, procurement or anyone internally who has purchased goods and services.
  • Creditors, being companies who have supplied goods or services.
  • Corporate Store Managers & Territory Managers
KPIs:
  • The measurement of Aged Trial Balance and reconciliation and payment of suppliers on due dates.
Software skills
  • The accounting software including supplier records, bank records, the purchasing & supplier module of the ERP where PO's & RFCs are raised.
  • Redmap
  • Microsoft Excel intermediate

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