Inventory Data Specialist

2 weeks ago

Makati City, National Capital Region, Philippines Flat Planet Full time

We are looking for an Inventory Data Specialist to oversee and manage the business's inventory and production related administrative tasks.

Job Role/Summary:

• Database Management – Inventory Management System (IMS):
− responsible for the set-up and maintenance of Product Data (SKUs, BOM's and Product Configurations, etc.) and ensuring the accuracy of the data in Core
− responsible for the set-up and maintenance of Customer list and Supplier list and ensuring the accuracy of the data in Core
− design or modify custom document templates for purchases, sales, and warehouse processes in Core


• Process Management – Inventory Management System (IMS):
− Processing of supplier invoices, ensuring the accuracy and completeness of bills syncing from Core to Xero.
− Verification of the accuracy and completeness of the customer invoices ensuring the amounts are matching between the systems, Core and Xero
− maintain accurate records of inventory levels and values
− tracking inventory movements such as receipts, shipments, and adjustments
− reconciling inventory counts with recorded inventory levels to identify discrepancies and take appropriate corrective actions in the accounting platform


• Administrative Tasks & Process Improvement− monitoring the shared inboxes
− sorting, actioning or delegating emails to team members so we are on top of our communications
− liaising with business owners about important emails and communications
− liaising with international warehouse/3PL providers and manufacturers
− Collaborate with the purchasing and warehouse departments to monitor incoming inventory for proper classification and valuation
− Helps maintain organized documentation of inventory transactions, adjustments, and reconciliations for audit and compliance purposes
− Utilizing inventory management software and accounting systems proficiently to record transactions, generate reports, and analyze data
− document and refine internal data workflows and procedures to improve efficiency and compliance

Skills, Knowledge & Experience:


• Technical Skills:
− experience in Product & Inventory management is a must
− knowledgeable in doing bank reconciliations
− understands basic Australian accounting
− advance proficiency in MS Excel, MS Word and Google sheets is a must


• Analytical Skills:
− advance analytical skills in data analysis and problem solving around database environment
− attention to details and a strong understanding of accounting principles and inventory management practic

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