P2P Representative III

1 week ago

Taguig, National Capital Region, Philippines Thermo Fisher Scientific Inc. Full time

Job Description

Company Information
About Thermo Fisher Scientific

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD. For more information, please visit

Job Title: P2P Representative III - Indirect Procurement
Salary Band: 3
Job Track: Associate
Location: Manila, Philippines
Direct Reports: No

Position Summary:

Indirect Procurement function is part of Shared Service Centers Procure to Payment (P2P). This position is responsible for creation and maintenance of Indirect Purchase Orders in the Supply Connect system (Coupa). This position resolves internal/external queries related to Indirect Purchase Orders.

This position involves operational activities and execution in routine systems and/or processes. It may require specialized training but does not require an advanced level of independent work, judgment, and/or decision-making.
The representative performs basic analysis in the areas of accounting, finance, procurement, and customer service. They apply their knowledge to synthesize information and draw conclusions based on the requested requirements.

Main Responsibilities


• Provides customer service, answering and resolving questions, as well as customer problems; directs different cases to the department or person in charge for correct resolution; Educates internal and external customers on policies and procedures as appropriate; prepares and provides data for clients; retrieves and requests additional documentation when required.

• Timely and accurate processing of Indirect Purchase orders for 3rd party suppliers in Supply Connect (Coupa) ; ensures that documents are processed, in accordance with policies and procedures; maintains data tracking logs for metrics, production and compliance reporting; validation of accuracy of supporting documentation used in exceptions; allocates income or expenses when processing documents; validation and recording of transactions in subsidiary books; enters journal entries; compares data from various sources with recorded transactions for processing; identification of items (e.g., documents, claims, receipts) to escalate; and verify customer information (e.g. name, supplier number) in systems.

• Contributes to quality control by reviewing documentation for accuracy and compliance with policies and procedures, adheres to legal and regulatory requirements to ensure compliance; Notifies management of quality issues or concerns by identifying data trends and system and process issues, and communicating to stakeholders; shares process improvement suggestions; and performs quality controls on processed documents.

• Completes assigned work and priorities using policies, data and resources; collaborating with managers, co-workers, internal clients and others involved in the processes.

• Complies with company policies, procedures and standards of ethics and integrity by implementing related action plans; using the open-door policy; and applies them in the execution of processes.

• Maintains involvement and communication through telephone, email, chat or any other means with internal and external clients involved in the processes.

• Identifies opportunities for optimization and continuous improvement of processes related to the department, to establish new strategies and apply best practices.

• Provides support and makes any other request that is required by the company's needs.

Basic Requirements


• Bachelor's Degree in Accounting, Finance or Business Administration

• 3+ years of experience in accounts payable, procurement or customer service

• Shared Service Centers experience is desirable

• Proficiency in English: B2+ English Level

• Desirable: Basic AP Terminology knowledge in German, Swedish, Spanish, Italian, Portuguese, Dutch, French

• MS Office: Word, Power Point, Outlook - Excel intermediate

• ERPs experience (Oracle, SAP, JDEdwards, Mainframe)

• Experience using Coupa software and other financial tools is desirable

Competencies

• Put the customer first

• Own your results

• Find a better way every day

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