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Accounts Payable Administrator

4 months ago

Muntinlupa City, Philippines W. R. Grace & Co. Full time
Job Description
This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities
-Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor 
-Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
-Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
-Process urgent requests from stakeholders and/or AP Manager/AP Supervisor 
-Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions
-Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
-Contribute to ensuring that the team’s key performance metrics and targets are met.
-Handle generating Accounts Payable reports from SAP
-Act as a backup in processing invoices with special instruction/s. 

Job Qualifications
-At least two to three years of working experience in Accounts Payable
-Knowledgeable in SAP – purchasing, materials management, and reconciliation
-Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
-Work experience in multi-national and/or shared service companies (preferred)
-Able to handle multiple tasks and follow detailed instructions with accuracy
-Able to work flexible hours or shifting schedules as required by the business
-Detail-oriented and demonstrates ability to consistently meet targets and SLA
-Results-oriented; proactive and can work with minimal supervision 
-Strong 
interpersonal
skills-ability to
communicate
to all levels in the organization and across functions
-Inclination to a continuous improvement culture for the process