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Accounts Payable Officer

3 months ago

Metro Manila, Philippines KMC Solutions Full time

Functional Overview

The Accounts Payable Officer is responsible for managing the accounts payable staff, ensuring that all staff members are properly trained and that all departmental procedures are followed. The AP Officer is also responsible for maintaining accurate financial records, preparing reports and reconciling accounts.

Duties and Responsibilities:

Overseeing the Accounts Payable department and ensure timely and accurate processing of invoices, payments, and expense reportsDeveloping and maintaining of accounts payable policies and proceduresEnsuring compliance with company policies, as well as local, state, and federal regulationsMonitoring and analyzing accounts payable processes and recommend improvements to increase efficiency and accuracyCollaborating with other departments, such as procurement and finance, to ensure timely and accurate payment of invoicesManaging vendor relationships and resolve any issues or disputes related to payments or invoicesEnsuring timely payment of invoices to avoid penalties and service disruptions.Assisting in all Finance, BOD and Management (Mancom) reports.Preparing and analyzing of accounts payable reports, including aging reports, cash flow projections, and vendor performance metricsEnsuring accurate and timely month-end and year-end close processes for accounts payableIdentifying and communicating with management opportunities for improvement in processes, workflow.Monitoring the team metrics to provide guidance to team members and suggest actions for improvement.Coaching and guiding the less experienced employees in query resolution;Supporting others in the resolution of complex matters.Demonstrating and encouraging a culture of continuous improvement and collaboration.Attending team and other meetings.Practicing of courteous assertiveness with all interactions.Demonstrating the behaviors expected from the team and customers.Providing strong emphasis on providing 'needs based' customer service.Maintaining professional and technical knowledge by attending trainings and seminars.Reviewing professional publications; and establishing personal networksEscalating matters to management as appropriate.Ensuring that the ISO process of Accounts Payable is in line with the Goals of company.Adhering to departmental confidentiality and compliance standards.Performing other accounting tasks and projects required to support Accounting Department.Assisting with audits and provide documentation and support as needed

Minimum Competencies:

4+ years’ experience in the large volume or Accounts Payable fieldStrong people interaction and relationship building skillsSound data entry and administration experienceAdvanced MS Office skills, with high degree of confidence in MS Excel Experience using financial systems including Netsuite SystemExcellent written and oral communication skillsWell organized with the ability to prioritize workloadsAbility to work well with others; a desire to be part of a teamEffective organization skills with the ability to prioritizeFlexible and adaptable attitude amidst an environment of constant changeWorking knowledge of AP principles, practices and regulations. Ability and experience in working with and meeting key performance targetsStrong attention to detail Coaching and supportive attitude toward colleagues and new employees Customer focused- asks questions of customers to clarify needs, delivers to meet those needs, follow-ups on customer enquiries promptly and professionally.Establishes strong relationships across the range of KMC Group businesses, corporate functions and external agenciesEnjoys problem-solving and seeking answers or solutions to issues- will investigate and look for alternatives.