Finance Staff

3 weeks ago

Metro Manila, Philippines Essilor Shared Services Philippines Incorporated Full time

JOB SUMMARY

The AP Spanish Specialist supports the Senior Specialist / Team Leader in the daily accounts payable processing and payment and reconciliation with the vendor’s statement of account, handling supplier inquiries and other tasks that may be assigned from time to time.

 

KEY RESPONSIBILITIES:

  • Accounts Payable:
  • Processes vendors’ invoices and employees expense reports;
  • Responsible for the resolution of invoice and expense report issues and problems;
  • Ownership in investigating and resolving any AP items on the Cashbook;
  • Responsible for checking expense report against receipts;
  • Coordinates with internal customers (Business Units) for any query and/or disputes;
  • Works with the supply chain teams (Procurement) for 3 way matching problems;
  • Responsible to minimize the number of invoices not validated/not accounted in the system;
  • Monitors purchasing accruals (including clean-up activities);
  • Reconciles supplier statements;
  • Responsible to close AX Dynamics modules during month end;
  • Other related duties which may be assigned by immediate superior (Finance Manager)
  • Payments:
  • Initiates payment runs with reasonable promptness and accuracy which includes ability to resolve issues with minimum supervision (includes ensuring full approval in the bank within 24 hours from initiating the batch);
  • Ensures prompt application of Credit Notes and Prepayments/Advances;
  • Seeks approval for payment batches from BU’s and adjusts payment batches as required;
  • Liaises with the following:
  • GA Team (FSSC) – that payment batches are uploaded promptly to the correct bank
  • Bank Approver (BU/FSSC) - ensures that that payment batches are approved and released on time
  • Deals with daily payment concerns of BUs including requests for urgent payment and employee related payments/payroll;
  • Account Reconciliations, Accruals and other reports:
  • Performs the following schedules/reconciliations:
  • Weekly:
  • Not Accounted/Not Approved invoices report, highlighting top 10 approvers (with the most number of pending invoices);
  • Monthly:
  • Prepares monthly accrual and journal entries based on unprocessed invoices
  • Reconciles intercompany transactions with affiliates;
  • Generate and prepare reports on data needed in CARS such as SOA, invoices processed

    JOB SPECIFICATIONS

    Must Have:

    • Candidate must possess at least a Bachelor's/College Degree in Finance/Accountancy or equivalent.
    • Must be proficient in Spanish and English (read and write)
    • Exposure with accounts payable or general accounting-related work experience
    • Knowledgeable with ERP Systems
    • Should have good analytical skills
    • Above average communication and interpersonal skills
    • Team player skills
    • Be able to work in a structured environment
    • Good people’s skills
    • Excellent EXCEL skills

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