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Finance Support Coordinator

3 months ago

Metro Manila, Philippines HCL Technologies Philippines Inc Full time

Job Duties and Responsibilities:

Key tasks include, but are not limited to:Extract reports from D365 and Power BI and validate the data for accuracy and completeness.Identify missing required fields and incorrect data and reach out to stakeholders for timely corrections.Ensure the data submitted in the ticket requests is complete and no required information is missing.Import splits into Microsoft Dynamics D365 (ERP system) from Anaplan monthly and make ad hoc adjustments as needed.Run the cost allocator tool on monthly basis, to process allocations, making sure the period and setup keys used are active and accurate.Review all processed allocations and ensure related expense and hour journals are all posted.Identify any unposted journals and check the reasons for non-posting, fix any related error, and make necessary corrections for unposted journals as needed.Flag to the team entries that are not allocated for any reason and submit support tickets to the ERP team for any emerging errors or inconsistencies in the system preventing the processing of allocations, as well as follow up on the updates.

 

Assist with data collection and compilation of quarterly/yearly reports (i.e Schedule J and VAT).Sort through financial data including expense versus hours and temporary codes versus final codes. Process the corrections accordingly in D365.Create activities in D365 and import them to Anaplan (budgeting software).Manage and follow up on the ticketing requests submitted to USG Finance, maintaining the flow, and making sure all tickets are assigned.Coordinate with country and support units to ensure all splits are updated in Anaplan (budgeting software) by the assigned monthly deadline and set for monthly cost allocation.

 

Submit requests to activate the list of identified employees’ inactive pins and make the necessary follow up.Run or compile ad-hoc reports.

 

Data Collection and Verification:Collect information from various sources, including field office teams and support divisions in the home office.Verify the accuracy and completeness of data, including the correct fiscal year.Maintain comprehensive trackers and templates.Compliance Monitoring:Monitor data for missing required fields.Ensure booking of corrections aligns with internal policies and procedures.Documentation and Reporting:Maintain detailed records of correction and allocations related documentation, including approvals, and correspondence, and keep them up to date on SharePoint.Prepare accurate and timely reports for management and auditing purposes.Identify and report any discrepancies or issues related to the allocation cycle.Communication and Coordination:Collaborate with field office personnel, and support teams to obtain necessary information for corrections and allocations.Act as a liaison between the Finance teams and other departments to address correction-related inquiries.Act as a liaison between the Finance team and other departments to address Corrections and Allocation-related inquiries.Process Improvement:Identify opportunities to enhance processes and working files.Suggest improvements or changes to streamline the current process for better efficiency and accuracy and faster delivery.

 

Qualifications and Skills:

Bachelor’s degree in Finance, Accounting, or a related field preferred.Minimum of 2 years of experience in accounting or similar financial roles.Strong analytical skills and attention to detail.Proficiency in English.Proficiency in Microsoft Excel.Ability to work independently.Effective communication and coordination skills.Previous experience in Microsoft Dynamics D365 and Anaplan is highly preferred.

 

Training Requirements:

The Finance Support Coordinator is expected to undergo a 3-4 week training program.Expected Competency Time: Achieving full competency in the role is expected within 2 months.Training Materials: Training materials will be developed as needed.

Infrastructure Requirements:

The Finance Support Coordinator is expected to have access to standard office equipment, including a laptop, monitor, keyboard, and mouse.Specific hardware and software specifications will be provided as necessary.

Work Environment:

This position can be performed either from a designated office location or as a work-at-home role, depending on organizational policies and the candidate's preference, but at least 6 hours a day must overlap with Chemonic’s HO work hours.

Business Continuity and Recovery Requirements:

Any specific business continuity or recovery requirements will be determined as needed.

Length of Contract:

The length of the contract for this position will be determined as part of the outsourcing agreement.

Governing Regulations:

The Finance Support Coordinator is expected to adhere to GAAP standards.

Audit Requirements:

This position may be subject to audit requirements due to Chemonics' status as a U.S. entity.

Payment Location:

The payment location for this position will be determined as part of the outsourcing agreement.